Fiscal Coordinator

The Fiscal Coordinator in the Financial Planning Unit will provide support and assistance to the Director of Financial Planning in the oversight of the travel reimbursement process, bank deposits and reconciliations and state account reconciliations as well as develop and implement new ESE internal controls, policies, and procedures to streamline processes.

Key Responsibilities:
Assist with DESE’s General Accepted Accounting Practices (GAAP), Statutory Receivable, Capital Fixed Asset, and Lease Reporting.

Assist with the analysis of open year-end encumbrances.

Assist in the oversight of the travel reimbursement process.

Conduct daily reconciliations of bank deposits.

Review accounts payable invoices for compliance with Comptroller’s Bill Paying Policy.

Reconcile state appropriations.

Prepare audit verification letters for vendors.

Assist with writing policies and procedures to streamline processes.

Assist with providing source documentation for the Department’s Single Audit

Preferred Qualifications:
Experience in accounting, reconciliations, and accounting practices.

Ability to adjust to varying or changing situations to meet emergency or changing program requirements.

Prior experience with MMARS and/or CIW ((Commonwealth’s Information Warehouse) a plus

Ability to develop and prioritize daily work schedules.

Ability to communicate verbally and in writing with agency financial contacts and program managers.

Ability to maintain accurate records.

Ability to exercise discretion in handling confidential information.

Knowledge of the principles, practices, and techniques of supervision.

Experience with Microsoft Office Suite.

Travel may be required for this position.

**Qualifications**
- MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below.

Substitutions:
I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required (A) experience.*
- II. A Graduate degree with a major in business administration, business management or public administration may be substituted for a maximum of three years of the required (A) experience.*

III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required (A) experience.*
- Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
- NOTE: No substitutions will be permitted for the required (B) experience.

**Comprehensive Benefits**

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards

**An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.**

**Official Title**: Program Coordinator III

**Primary Location**: United States-Massachusetts-Everett
- 135 Santilli Highway

**Job**: Administrative Services

**Agency**: Department of Elementary and Secondary Education

**Schedule**: Full-time

**Shift**: Day

**Job Posting**: Apr 16, 2024, 2:50:31 PM

**Number of Openings**: 1

**Salary**: 73,566.74 - 107,580.72 Yearly

**If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator**: Ferdousi Faruque - 7813386108

**Bargaining Unit**: 06-NAGE - Professional Admin.

**Confidential**: No

**Potentially Eligible for a Hybrid Work Schedule**: Yes