Administrative Specialist

3 weeks ago

Everett, United States CORT Business Services Corporation Full time

Job Description Overview CORT Party Rental is hiring for an Administrative Specialist The Administrative Specialist plays a pivotal role in the finance department regarding accounts receivable, aging reports, preparation of bank deposits and facilitating effective customer communication. Pay: $26-$28 / hour depending on experience. Schedule: Schedule is a Monday-Friday 40 hour work week with occasional Saturdays depending on business needs. This is an in office position. Learn more about us @cortpartyrental At this time, we are only considering US based, local candidates for this position. What We Offer Hourly pay rate; weekly pay; paid training; 40 hours/week with overtime opportunities Promote from within culture Comprehensive health insurance (medical, dental, vision) available within 30 days or less 401(k) retirement plan with company match Paid vacation, sick days, and holidays Company-paid disability and life insurance Tuition reimbursement Employee discounts and perks Responsibilities Oversee the complete process of accounts receivable, including invoicing, collection, and reconciliation, ensuring timely payments, and maintaining accurate records. Generate and analyze aging reports to identify overdue accounts, assess financial risk, and initiate follow-up actions to facilitate prompt collections. Prepare and process bank deposits, accurately recording financial transactions and ensuring funds are correctly allocated and secured. Provide comprehensive support to the Administrative Manager, assisting with financial analysis, budget preparation, expense reports, and other ad hoc tasks as required to support department objectives. Maintain meticulous financial records and documentation to support audit processes and ensure compliance with relevant laws and regulations. Work closely with other departments to resolve billing discrepancies, improve financial processes, and enhance overall organizational efficiency. Work with software systems (Peoplesoft, Basware, Point of Rental, Microsoft Office Suite, etc.) to compile reports, analyze data and prepare financials. Ensure adequate levels of office supplies and that all equipment is working and properly maintained. Build and expand on skills by engaging in educational opportunities. Other duties as assigned. Qualifications High school diploma or equivalent; bachelor's degree in finance, accounting or related field preferred. Experience in similar role, particularly accounts receivable, customer service and finanicial reporting. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. PC systems and software proficient (MS Office Suite: Word, Excel, PowerPoint) About CORT Party Rental CORT Party Rental, a part of Berkshire Hathaway, has been the premier event rental company in Washington State for over 50 years. From weddings to corporate meetings and conferences, our high-quality products; including tents, China, stemware and linens, we ensure every moment is memorable. Exceptional service starts with our employees. We pride ourselves on internal growth and promoting from within; there are many opportunities within our company to find a path to a long-term career. For more information on CORT Party Rental, visit Working for CORT Party Rental Pursuant to the Fair Chance

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