Senior Buyer, Procurement

The Senior Buyer, Procurement is responsible for providing quality procurement services to the entire campus community, utilizing the competitive bid process, supplier negotiations, and contract management ensuring that all purchasing dollars are optimized. In addition, the Senior Buyer, Procurement is responsible for participating in implementing business policies and procedures to maintain proper internal controls as well as serving in the role of primary back up in the absence of the Procurement Manager.

WHAT YOU WILL DO

• Prepares invitations to bid, requests for proposals, and requests for information which includes sending appropriate bids, scheduling pre-bid meetings, tracking bid responses, and maintaining bid log.
• Independently negotiates and reviews contracts to ensure that purchasing dollars are optimized based on the requirements of the College.
• Oversees cost-reduction and cost-avoidance efforts which includes ensuring invoices do not include tax where it shouldn't as well as meeting with departments to get a sense of needed services and recommending vendors who provide special pricing to Babson (through TBC, E&I).
• Using initiative, participates in process review and design for streamlining operational efficiencies.
• Compiles and enforces standard policies and procedures which includes reviewing agreements to ensure that all necessary documentation is included; collaborating with the Office of the General Counsel if a legal review is required; assessing the vendor's compliance with our insurance requirements; and providing training as needed.
• Works with General Counsel, Procurement leadership, and the Babson Community to ensure that required documents accompany all contracts, agreements, and purchase orders.
• Works with colleagues as needed to ensure all Certificates of Insurance meet the minimum college requirements.
• Reviews all Purchase Requisitions for required documentation, proper authorizations, and adherence to budget control; communicates with the department if not in compliance; independently issues PO's if department is in compliance; and reviews all PO's/contracts monthly.
• Responsible for the monthly review of all open Purchase Orders.
• Processes expense reports for charges against PCard; and cash sales for revenue payments; addresses any inaccurate information directly with the employee or department.
• Processes custom WB Mason orders and add faculty/staff to Amazon Business account as required.
• Manages the monthly close out process for all POs, any open requisitions, and terminated contracts in Workday on monthly basis.
• Monitors Procurement email accounts and takes action to respond or address concerns; consults on issues with Manager, Procurement and/or Director, Procurement as needed.
• Responsible for understanding and fully utilizing the capabilities of Workday, including preparing standard reports and training the community on Procurement processes.
• Interfaces regularly with the Receiving and Accounts Payable departments to ensure proper receipt of material, invoice payment, and accurate reporting within Workday.
• Represents the College in trade associations and professional societies.
• Assists and supports all campus sustainability efforts related to building construction and renovation which includes providing continuous support to Facilities in regard to their multiple construction projects; and recommending and working with vendors that have sustainability programs and that can help Babson meet our sustainability goals.
• Assumes additional responsibilities as required.

YOUR TEAM WILL INCLUDE

Work-study Student Assistant

WHAT EDUCATION AND SKILLS YOU WILL NEED

Bachelor's Degree (preferably Business related)

A minimum of 5 years of increasingly responsible roles within purchasing

Demonstrated effectiveness in working with a diverse student body, faculty, staff, and other constituents

Must have exceptional collaboration and interpersonal skills, and the ability to be effective engaging with all levels within the college

Must have exceptional organizational, verbal, and written communication skills

Must have strong negotiation skills

Knowledge of contract documents

Must have strong analytical skills, particularly financial analysis

Ability to be flexible and willingness to assume new tasks and special projects.

Must have strong computer skills including proficiency in Microsoft Office (Word, Excel, Access, PowerPoint) as well as financial systems

Ability to anticipate and embrace change; demonstrate willingness to achieve, acquire, and utilize new skills and challenging tasks; and is flexible in changing conditions.

Ability to envision and propose new methods to perform tasks; take thoughtful risks; and accept new and ongoing initiatives, objectives, and solutions to gain sought-after results.

HOW AND WHERE YOU WILL WORK

Requires work onsite 1-2 days a week; the on-campus requirement is subject to modification based on organizational need.

ADDITIONAL SKILLS YOU MAY HAVE

• C.P.M Certification preferred

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