Matter & Time Compliance Specialist

3 weeks ago

Wichita Falls, Texas, United States Milbank LLP Full time


Matter & Time Compliance Specialist

Job Locations

US-Kansas

Job ID

Category

Accounting/Finance/Billing

Type

Full-Time

Responsibilities

Client/Matter Intake Compliance

  • Quality control of new client/matter intake to include: review of incoming matters; triage with finance team to ensure quality and consistency.
  • Review and approve new/amended case memos received through the Intapp Open (matter intake software) to identify missing or incorrect information; make modifications and request necessary approvals.
  • Assist with client/matter review to ensure setups comply with clients' Outside Counsel Billing Guidelines [OCG's] (i.e. time increments, frequency, invoice(s) template, volume discounts), with focus on practice areas' billing standards (Financial Restructuring [FRG], Litigation [LIT], etc.).
  • Assist in maintaining client/matter setups and Alternative Fee Agreements [AFA's] including estimates, estimated completion dates, budgets and caps.
  • Add task and activity codes to matters as appropriate.
  • Ensure new clients and matters are imported correctly into the 3E billing system, and assist with enhancements to existing intake processes.
  • Review new and existing clients to group under related client umbrellas to ensure correct reporting and implementation of fee agreements.

Electronic Billing (ebilling) Compliance

  • Ensure compliance with various ebilling standards: block billing, vague entries, admin/clerical tasks, spelling, grammar and abbreviations.
  • Quality control of new client/matter intake for key ebilling fields; work with ebilling team and revenue team to obtain missing information.
  • Maintain lists of clients' trigger words leading to rejections/short-pays.
  • Assist with monitoring setups on model matters to ensure compliance at opening for ebilling.

Time Entry Compliance

  • Review incoming time loads for narrative compliance with practice group standards (FRG, LIT); ensure correct time entry formats and syntax.
  • Run TimeChecker weekly on all new FRG time to ensure embedded time increments tie to the hours on each timecard.
  • Assist with Time Checker and Intapp Terms software (or comparable products) to suggest time entry rules for increased compliance.
  • Review time entries for 'meeting matching' across multiple timekeepers.
  • Identify timekeepers not in compliance with practice group rules and/or client guidelines.
  • Work with department leaders to escalate to Talent Managers / Practice Group Leaders as needed.
  • Assist in clean up of unreleased time as well as time in the temporary Unopened Matters accounts.
  • Partner with Revenue, LTAs and Legal Assistants to implement edits in the time & billing system.

Additional key areas:

  • Respond to inquiries/questions in a timely manner and escalate issues as needed to Supervisor, Manager, Director or other firm management as needed.
  • Prepare various reports and analysis, as requested.
  • Provide coverage during absence of other team members.
  • Flexibility with overtime when necessary.
  • Other responsibilities as they may be assigned from time-to-time.

The anticipated base salary range offered for this role will be between $50,000 to $65,000 and represents the firm's good faith and reasonable estimate of the base compensation range. Actual base compensation will be dependent upon several factors, including but not limited to the candidate's relevant experience, performance, qualifications, degrees, and location, as well as the needs of the firm.

This position is hybrid (2x office/3x remote).



Qualifications
  • A Bachelor degree or equivalent experience is required; preferably in Accounting or Business.
  • Finance experience in professional services industry a plus.
  • Software: Financial software experience a plus.
  • Proficiency in MS Outlook, Excel, Word.
  • Strong written (including word processing) and verbal communication skills; strong spelling and grammar skills for proofreading.
  • Ability to think critically/analytically and exhibit sound judgment.
  • Strong organizational skills and an ability to prioritize; follows through on assignments; results oriented.
  • Ability to meet deadlines while maintaining strict attention to detail; works well under pressure.
  • Works well in a team environment and collaborates with others but can function independently with minimal supervision when required.


Milbank is an Equal Opportunity/Affirmative Action Employer, which includes providing equal opportunity for protected veterans and individuals with disabilities. We value diversity and are firmly committed to a policy of non-discrimination, on the basis of actual or perceived age, race, color, religion, disability, marital status, pregnancy, national origin and citizenship, gender, gender identity and expression, sexual orientation, veteran status, creed, genetic predisposition, carrier status or any other classification protected by law. Our policy of equal opportunity applies to recruiting, hiring, placement, training, compensation, and all other terms of employment.

  • Matter & Time Compliance Specialist

    1 month ago

    Wichita Falls, Texas, United States Milbank LLP Full time

    Matter & Time Compliance SpecialistJob LocationsUS-KansasJob ID CategoryAccounting/Finance/BillingTypeFull-TimeResponsibilitiesClient/Matter Intake ComplianceQuality control of new client/matter intake to include: review of incoming matters; triage with finance team to ensure quality and consistency.Review and approve new/amended case memos received through...

  • Technology Compliance Specialist

    21 hours ago

    Wichita Falls, Texas, United States Emprise Bank Full time

    Job DescriptionAt Emprise Bank, our mission is to empower the communities we serve by providing exceptional customer service and innovative financial solutions. We are seeking a highly skilled Technology Compliance Specialist to join our team in Wichita, KS.This role is responsible for providing technical and professional expertise to our operations and...

  • Information Security Compliance Specialist

    1 week ago

    Wichita Falls, Texas, United States Emprise Bank Full time

    Job OverviewAt Emprise Bank, our mission is to empower the communities we serve by delivering exceptional service and innovative solutions. We are currently in search of a Information Security Compliance Specialist to enhance our operations within the technology division.Key Qualifications:Ability to provide trustworthy and precise information for informed...

  • Fair Lending Compliance Officer

    2 hours ago

    Wichita Falls, Texas, United States Larson Maddox Full time

    Job DescriptionLarson Maddox is seeking a highly skilled Fair Lending Compliance Associate to join its growing compliance team. As a key member of the team, you will be responsible for ensuring the bank's fair lending practices are in compliance with regulatory requirements.Key Responsibilities:Oversee Fair Lending Policy and Program: Serve as the primary...

  • Defense SCM Compliance Analyst 3

    5 days ago

    Wichita Falls, Texas, United States Spirit AeroSystems, Inc. Full time

    About the RoleSpirit AeroSystems, Inc. is seeking a highly skilled Compliance Specialist to join our team. As a Compliance Specialist, you will play a critical role in ensuring the company's Defense Supply Chain (SCM) procurement activities are in compliance with relevant regulations and standards.Key ResponsibilitiesConduct monthly audits and reviews of SCM...

  • Account Specialist

    2 days ago

    Wichita Falls, Texas, United States Spherion Full time

    Job Summary:Spherion is seeking a highly skilled Account Specialist to join our team. As an Account Specialist, you will be responsible for providing exceptional customer service to our clients and ensuring that their accounts are accurately managed.Key Responsibilities:Client Registration: Register patients and ensure that their information is up-to-date...

  • Quality Assurance Specialist

    5 days ago

    Wichita Falls, Texas, United States ASRC Federal Full time

    Job Overview ASRC Federal Gulf States Constructors is in search of a Quality Assurance Specialist to oversee activities associated with quality management. This role is essential for assessing and validating processes, products, and systems to guarantee adherence to established quality benchmarks and regulatory standards. The Quality Assurance...

  • Quality Assurance Specialist

    1 week ago

    Wichita Falls, Texas, United States ASRC Federal Full time

    Job Overview ASRC Federal Gulf States Constructors is looking for a Quality Assurance Specialist to oversee quality control measures and compliance protocols. This role involves assessing and validating processes, products, and systems to ensure adherence to established quality benchmarks and regulatory standards. The Quality Assurance Specialist will...

  • Traveling Diagnostic Imaging Specialist

    2 days ago

    Wichita Falls, Texas, United States Prime Time Healthcare Full time

    Prime Time Healthcare is seeking a skilled Travel Ultrasound Technologist to fill a 13-week assignment in a dynamic healthcare setting.Job DetailsSpecialty: Ultrasound TechnologistDiscipline: Allied Health ProfessionalAssignment Type: TravelHours per Week: 36Shift: 12 hours, daysAs a Travel Ultrasound Technologist with Prime Time Healthcare, you will have...

  • Traveling Diagnostic Imaging Specialist

    1 hour ago

    Wichita Falls, Texas, United States Prime Time Healthcare Full time

    Job OverviewPrime Time Healthcare is seeking a skilled Ultrasound Technologist to join their team of healthcare professionals.Key ResponsibilitiesProvide high-quality diagnostic imaging services to patients in various healthcare settings.Operate and maintain ultrasound equipment, ensuring optimal performance and safety.Collaborate with healthcare teams to...

  • Mobile MRI Imaging Specialist

    1 week ago

    Wichita Falls, Texas, United States ALOIS Healthcare Full time

    Position Overview:ALOIS Healthcare is currently seeking a Mobile MRI Imaging Specialist for a travel opportunity.Job Details:Specialty: MRI Imaging SpecialistDiscipline: Allied Health ProfessionalEmployment Type: TravelWork Schedule: 40 hours per week, 8-hour shifts during the dayRole Responsibilities:MRI Imaging Specialists are experts in operating magnetic...

  • Travel Surgical Technology Specialist

    2 weeks ago

    Wichita Falls, Texas, United States ALOIS Healthcare Full time

    Position OverviewALOIS Healthcare is in search of a travel Surgical Technology Specialist for an exciting opportunity.Role ResponsibilitiesThe Surgical Technology Specialist plays a crucial role in the operating room, ensuring that surgeons and first assistants have the necessary sterile instruments and supplies at their disposal. Key responsibilities...

  • Environmental Operations Specialist

    5 days ago

    Wichita Falls, Texas, United States Clean Harbors Full time

    Job SummaryClean Harbors, a leading provider of environmental, energy, and industrial services, is seeking an Environmental Operations Specialist to join our team. This role will be active in the field, responsible for the performance of tasks associated with hazardous waste clean-up, site remediation, equipment decontamination, and handling of hazardous...

  • Mortgage Operations Support Specialist

    6 days ago

    Wichita Falls, Texas, United States Motto Mortgage Charged Full time

    Position SummaryMotto Mortgage Charged is seeking a talented Operations Support Specialist to enhance our team. In this role, you will play a crucial part in facilitating our mortgage operations while ensuring adherence to industry standards.Position Title: Operations Support SpecialistKey Responsibilities:Assist in the evaluation and processing of mortgage...

  • Echo Imaging Specialist

    1 week ago

    Wichita Falls, Texas, United States HexaQuEST Health, Inc. Full time

    Position Overview:We are seeking a proficient Echo Imaging Specialist to join our dynamic Electrodiagnostics team. This role is essential in providing high-quality diagnostic imaging services within a fast-paced healthcare environment.Experience Required:The ideal candidate will possess substantial experience in surgical procedures, transesophageal...

  • Mortgage Funding Specialist

    1 week ago

    Wichita Falls, Texas, United States American National Bank & Trust Full time

    Job OverviewPOSITION SUMMARY:The Mortgage Funding Specialist plays a crucial role in the financial services sector by ensuring the accurate review and processing of loan documentation. This position entails the meticulous examination of loan files, funding procedures, and the preparation of shipping packages for investors. Additionally, the specialist is...

  • CT Imaging Specialist on the Move

    1 week ago

    Wichita Falls, Texas, United States Triage Staffing LLC Full time

    Travel Radiology Opportunity: Imaging in a Dynamic EnvironmentPosition Overview: We are seeking a skilled CT Imaging Specialist to join our team on a travel assignment. This role offers the chance to work in a vibrant setting, providing essential imaging services.Key Details: - **Location:** Various assignments available - **Shift Details:** 12-hour shifts -...

  • Medical Records Specialist

    5 days ago

    Wichita Falls, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Overview: Are you prepared to take on a rewarding challenge? The Texas Department of Aging & Disability Services (DADS) offers an opportunity to become part of a dedicated team of professionals. DADS oversees a network of facilities that provide essential services in mental health and complex psychiatric care. Our organization is recognized for its...

  • Avionics and Electronics Specialist

    1 week ago

    Wichita Falls, Texas, United States PDS Tech Commercial Full time

    Job OverviewPDS Tech Commercial, Inc. is on the lookout for skilled individuals to fill the role of Avionics and Electronics Specialist.Position: Avionics and Electronics SpecialistEmployment Type: Full-time; ContractLocation: Wichita, KSCompensation: Competitive hourly rateKey ResponsibilitiesFollow General Work Requirements diligently.Conduct inspections,...

  • Medical Records Specialist

    5 days ago

    Wichita Falls, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Description: Are you prepared to face professional challenges? Are you eager to be part of a vibrant team of dedicated and skilled professionals? The Texas Department of Aging & Disability Services (DADS) could be the ideal environment for you. DADS oversees a network of facilities focused on mental health and complex psychiatric care, ensuring that all...