Executive Assistant to the French Program

2 days ago

Houston, Texas, United States Awty International School Full time

Position: French Program Executive Assistant (Full-Time)

At Awty, we believe that students learn best and faculty perform best in a culture of vibrant diversity. Diversity is an essential quality of our school environment; our commitment to learning and the pursuit of excellence can occur only in such a context. It helps us guide our students to become responsible world citizens. Our commitment to learning about and respecting one another's diversity brings distinct richness to the Awty experience for students, alumni, employees, and parents.

Position Summary: The Executive Assistant is a critical member of the success of the French Program, supporting the Proviseur, French Instructional Coach, teachers, and students at the Early Learning Center, Lower School, and Secondary divisions at Awty. The role provides administrative and clerical support to ensure the smooth operation of the French program. Duties include facilitating communication and coordination within the program and between various stakeholders while contributing to the organization and execution of program activities and events. This role and the organizational skills required to execute the duties are essential in facilitating the efficient day-to-day operations of the French program.

Reports To : Proviseur

Collaborates & Works Closely With: French Instructional Coach, Divisional Assistants, IT, Business Office

Preferred Qualifications:

  • Strong organizational skills and meticulous attention to detail.
  • Excellent communication and interpersonal skills in English and French (fluency preferred)
  • Ability to prioritize tasks, work independently, and manage multiple deadlines effectively
  • Confidentiality & Discretion
  • Proficient in computer skills and comfortable using various software applications
  • Experience in an educational setting Responsibilities:
    • Manage student files (certificates, updates)
    • Coordinate pre-entry/return/end-of-year processes
    • Support students with scheduling inquiries and onboarding questions
    • Support the Proviseur in organizing internal and external meetings or events
    • Oversee scholarship applications and maintain accurate data on French program staff and students
    • Manage updates for French Ministry Applications (Cyclades, MAGE, Colibri, and PRF platforms) ("enquêtes de rentrée, enquêtes lourde,"...)
    • Coordinate specific professional development activities with AEFE and MLF by managing registration and travel for teachers and leaders
    • Assist with collecting required information for school reporting and accreditation
    • Manage schedules/appointments for the Proviseur
    • Assist with travel arrangements for the program and manage logistics for specific school events, which includes catering, room reservation, communications, etc.
    • Order necessary supplies, and track expenses
    • Submit invoices to the Business Office and manage receipts to comply with school finance procedures
    • Provide requested documentation, diploma, or certification archives when requested
    • Work with IT to support student scheduling and report card dissemination
    • Reserve testing rooms, disseminate invitations, and coordinate examiner travel logistics for exam preparation
    • Organize required documentation and exams to transfer to other schools for transfer students
    • Manage FP faculty files (visas, French documentation: Détachements, disponibilités, retraites, congés), and facilitate onboarding of J1 visa holders under HR Director supervision. TO APPLY:

      Submit your application through the school's website . All applicants should include a cover letter, current résumé, and three professional references (including your most recent direct supervisor).

      Direct inquiries (cover letter, CV, references) to Séverine Ireland, Proviseur: .

      The Awty International School does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, national origin, ethnic or religious beliefs, disability, or any other basis protected by federal, state, or local law in the administration of its educational policies, admissions policies, scholarship, and athletic and other school-administered programs or in its employment practices. We actively seek diversity among faculty and administration as well as among students.

      The position is a one-year renewable employment agreement, with competitive salary and conditions. Applications should be submitted as soon as possible.

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