Executive Assistant

2 weeks ago


Houston, Texas, United States Seba Metals Full time

Responsibilities

  • Provide accurate and timely administrative assistance to the Head of Sale and Strategy at SEBA International
  • Schedule and manage department staff, strategy and program review meetings; publishing agendas, capturing decisions and actions, distributing minutes and following up on actions to drive closure
  • Drive presentation preparation with content area owners for monthly review meetings and Board of Director meetings
  • Proactively anticipate and track critical dates, events, and associated milestones or deadlines
  • Track, reconcile and report individual and department expenses
  • Read, sort/filter email inbox and flag most important and urgent emails; handle responses to assigned emails
  • Coordinate, manage and execute various ad-hoc projects, ensuring that the project plan tasks, schedules, estimates, and status updates are maintained
  • Manage duties such as ordering office supplies, if needed, or coordinating services.
  • Tackle errands such as mailing shipments, lunches for meetings, etc.
  • Help engage team atmosphere

Qualifications And Attributes

  • 1-2 years of lead experience preferred
  • Bachelor's degree preferred
  • Detail-oriented and exceptionally organized
  • Demonstrated project management skills
  • Results driven with strong problem solving and analytical skills
  • Thorough and tenacious, determined to find answers
  • Demonstrated customer service focus with superior customer service skills
  • Excellent oral and written communication skills and ability to interact on a professional level with internal and external personnel
  • Comfortable handling tedious daily tasks as well as applying your creativity to numerous special projects
  • Ability to work in a fast-paced environment and manage changing priorities effectively
  • Strong critical thinking skills and keen judgment
  • Ability to take initiative with limited supervision while also being able to accept direction on given assignments
  • Confident, organized, enthusiastic and able to contribute to a positive work environment
  • High level of proficiency in MS Office Suite (Outlook, PowerPoint, Word and Excel)
  • Fanatical attention to accuracy and detail

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