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Executive Assistant
2 weeks ago
Responsibilities
- Provide accurate and timely administrative assistance to the Head of Sale and Strategy at SEBA International
- Schedule and manage department staff, strategy and program review meetings; publishing agendas, capturing decisions and actions, distributing minutes and following up on actions to drive closure
- Drive presentation preparation with content area owners for monthly review meetings and Board of Director meetings
- Proactively anticipate and track critical dates, events, and associated milestones or deadlines
- Track, reconcile and report individual and department expenses
- Read, sort/filter email inbox and flag most important and urgent emails; handle responses to assigned emails
- Coordinate, manage and execute various ad-hoc projects, ensuring that the project plan tasks, schedules, estimates, and status updates are maintained
- Manage duties such as ordering office supplies, if needed, or coordinating services.
- Tackle errands such as mailing shipments, lunches for meetings, etc.
- Help engage team atmosphere
Qualifications And Attributes
- 1-2 years of lead experience preferred
- Bachelor's degree preferred
- Detail-oriented and exceptionally organized
- Demonstrated project management skills
- Results driven with strong problem solving and analytical skills
- Thorough and tenacious, determined to find answers
- Demonstrated customer service focus with superior customer service skills
- Excellent oral and written communication skills and ability to interact on a professional level with internal and external personnel
- Comfortable handling tedious daily tasks as well as applying your creativity to numerous special projects
- Ability to work in a fast-paced environment and manage changing priorities effectively
- Strong critical thinking skills and keen judgment
- Ability to take initiative with limited supervision while also being able to accept direction on given assignments
- Confident, organized, enthusiastic and able to contribute to a positive work environment
- High level of proficiency in MS Office Suite (Outlook, PowerPoint, Word and Excel)
- Fanatical attention to accuracy and detail
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