Operations Support Coordinator, Overland Park, KS

1 month ago

Overland Park, Kansas, United States Black & Veatch Family of Companies Full time

Together, we own our company, our future, and our shared success.

As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.

Company : B&V Special Projects Corp.

Req Id : 105021

Opportunity Type : Staff

Relocation eligible : No

Full time/Part time : Full-Time

Project Only Hire : No

Visa Sponsorship Available: No

Why Black and Veatch
The Opportunity

To provide support to Federal team and management under minimal supervision. Incumbents are able to utilize frequent independent judgment, as needed. Has comfort with ambiguity and building office procedures, keeps detailed records. Creative and organized and knowledge of InDesign and Illustrator is preferred.

Candidate must have intermediate to advanced Microsoft Suite technical skills, strong interpersonal skills, and knowledge of electronic file structures/filing.

Key Responsibilities


• Completes complex filing activities such as assigning file numbers, action items, and distribution for project file system

• Tracking, logging, and following up on real estate and facility needs utilizing tracking system and communicating updates to appropriate stakeholders

• Submits badging requests for building and suite level badging access

• Updates floorplans and wayfinding for professionals as they hire and leave organization, attention to detail required

• Owns and manages regional office spreadsheet and security requirements status for each regional offices. Requires communication with office leads/admins and teams and management of components required by security.

• Event planning for projects and department teams to include ordering food, reserving rooms, helping set up training and tracking of team building events.

• Building and maintain workflows- online tool

• Tracking and sending travel computers for over 400+ professionals- this will require establishing process and managing it

• Creation of posters and update monthly slide show that showcases announcements, birthdays/anniversaries and new hires in InDesign/Illustrator or other creative platforms

• Creation of Microsoft Forms for various needs

• Department Liaison to support food or flowers for professionals for weddings, babies, surgeries, or funerals.

• Reproduction of design documents, binding, shipping to clients

• Frequently interacts with upper management on related project issues, as well as Federal team members

• May maintain personal calendar for project manager

• Performs scanning and electronic filing

• Answers phones

• Greets and directs visitors

• Assembles documents (reproduction and collation)

• Performs word processing and data entry

• Orders office supplies

• Maintains project calendar

• Arranges project-related meetings, travel and/or events

• Generates or distributes ad hoc reports using various business systems and databases to internal project team

• Generates simple documents, such as letters and memos

• Generates more complex documents, such as spreadsheets and presentations

• May coordinate collection of timesheets

• May route and track invoices

• May verify accuracy of invoices prior to approval

• Performs other general clerical duties as needed

• Individual contributor with no subordinates

Management Responsibilities
Individual ContributorPreferred Qualifications
  • 5+ years relevant experience preferred
  • High School Diploma or equivalent preferred

Preferred Skills:

  • Intermediate MS Word skills
  • Intermediate MS Office Excel and PowerPoint skills
  • Intermediate MS Outlook skills
  • Spelling and grammar skills
  • Concentration and cognitive skills
  • Initiative
  • Interpersonal skills
  • Attention to detail and reading comprehension
  • Communication skills, including verbal and written skills
  • Ethics and values
  • Integrity and trust
  • Ability to make decisions
  • Ability to prioritize
  • Problem-solving ability
  • Expense Reporting Systems (Creating)
  • Expense Reporting Policies and Procedures (Reviewing and approving)
  • Time Reporting Policies and Procedures
  • Time Reporting Systems
  • PeopleSoft and Blueprint Basic Users
  • Travel Systems
  • Telephony and Web conferencing
  • Electronic Repository Systems
  • Financial Information Systems
Minimum Qualifications
Intermediate spreadsheet skills and intermediate word processing skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.Work Environment/Physical Demands
Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.Competencies
Customer focusSalary Plan
ADO: Administrative ServicesJob Grade
005

Black & Veatch endeavors to make accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process because of a disability, please contact the Employee Relations Department at or via our accommodations request form. This contact information is for disability accommodation requests only; you may not use this contact information to inquire about the status of applications. General inquiries about the status of applications will not be returned.

Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy.

Our comprehensive benefits portfolio is a key component of this commitment and offers an array of health care benefits including but not limited to medical, dental and vision insurances along with disability and a robust wellness program.

To support a healthy work-life balance, we offer flexible work schedules, paid vacation and holiday time, sick time, and dependent sick time.

A variety of additional benefits are available to our professionals, including a company-matched 401k plan, adoption reimbursement, tuition reimbursement, vendor discounts, an employment referral program, AD&D insurance, pre-taxed accounts, voluntary legal plan and the B&V Credit Union. Professionals may also be eligible for a performance-based bonus program.

We are proud to be a 100 percent ESOP-owned company. As employee-owners, our professionals are empowered to drive not only their personal growth, but the company's long-term achievements - and they share in the financial rewards of the success through stock ownership.

By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.

Black & Veatch Holding Company, its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.

For our EEO Policy Statement, please click here. If you'd like more information on your EEO rights under the law, please click here and here.

Notice to External Search Firms: Black & Veatch does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Black & Veatch Talent Acquisition engages with search firms directly for hiring needs.

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