Executive Assistant

Duties

Review incoming and outgoing correspondence. Review completed actions for priority, content, security markings, to ensure that issues are correctly addressed. Prepare all personal correspondence. Coordinate and develop material and arrangements for briefings, meetings and scheduled visits by dignitaries and staff officials. Conduct research for developing material for use in preparing oral presentations or written material. Assess progress of projects and taskings. Provide executive advisory service to senior staff on management and administrative policies supporting the accomplishment of the Agency's mission. Manage and coordinate the establishment, publication, and periodic review of all formal administrative policies, and executive office directives.

Requirements

Conditions of Employment

Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation. Must be able to obtain an INTERIM Secret security clearance prior to employment and maintain a fully adjudicated Secret security clearance during employment.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities.
30 Percent or More Disabled VeteransCurrent Department of Army Civilian EmployeesCurrent Department of Defense (DOD) Civilian Employee (non-Army)Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceInteragency Career Transition Assistance PlanLand Management Workforce Flexibility ActMilitary Spouses, under Executive Order (E.O Non-Department of Defense (DoD) TransferOffice of Personnel Management (OPM) Interchange Agreement EligiblePeople with Disabilities, Schedule APriority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician EligiblePriority Placement Program, DoD Military Spouse Preference (MSP) EligiblePriority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability RetirementPriority Placement Program, DoD Retained Grade Preference EligibleReinstatementVeterans Employment Opportunity Act (VEOA) of 1998Veterans Recruitment Appointment (VRA)

In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document .

Specialized Experience:

GS-7:
One year of specialized experience equivalent to the GS-05 in the Federal service which includes experience gathering information, identifying issues, maintaining calendars, preparing correspondence, briefings, reports, slides, etc., and receiving and reviewing incoming mail.

GS-9:
One year of specialized experience equivalent to the GS-07 in the Federal service which includes experience gathering information, identifying and analyzing issues, maintaining calendars, preparing and reviewing correspondence, briefings, reports, slides, etc., and receiving and reviewing incoming mail.

GS-11:
One year of specialized experience equivalent to the GS-09 in the Federal service which includes experience gathering information, identifying and analyzing issues, maintaining calendars, preparing and reviewing correspondence, briefings, reports, slides, etc., and receiving and reviewing incoming mail and determining which requires immediate personal attention.

GS-12:
One year of specialized experience equivalent to the GS-11 in the Federal service which includes experience gathering information, identifying and analyzing issues, and developing recommendations to resolve substantive problems of effectiveness and efficiency of work operations.

You will be evaluated on the basis of your level of competency in the following areas:
Administration and ManagementAttention to DetailCustomer ServiceDecision MakingFlexibilityIntegrity/HonestyInterpersonal SkillsLearningReading ComprehensionReasoningSelf-ManagementStress ToleranceTeamwork

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent

Education

Some positions allow education as a substitution for experience. For this position, education can be substituted for grade levels GS-7, GS-9 and GS-11.

GS-7:
1 full year of graduate level education or achieved superior academic achievement in my undergraduate degree. (NOTE: You must attach a copy of your transcripts for verification)

GS-9:
Master's degree or have completed 2 full years of progressively higher level graduate education leading to such a degree or have obtained a LL.B. or J.D. (NOTE: You must attach a copy of your transcripts for verification)

GS-11:
Ph.D. or equivalent doctoral degree or have completed 3 full years of progressively higher level graduate education leading to such a degree or have obtained a LL.M. (NOTE: You must attach a copy of your transcripts for verification)

GS-12:
Education substitution is not allowed, you must qualify for this grade level based on your experiences in your resume.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: .

Additional information

Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. You will be required to provide proof of U.S. Citizenship. One year trial/probationary period may be required. Direct deposit of pay is required. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. This is an Installation Management - Career Field (CF) 29 position. Salary includes applicable locality pay or Local Market Supplement. Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.

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