Emergency Services Support Assistant

4 weeks ago

Fort Belvoir, Virginia, United States USAJobs Full time
Duties

Performs and coordinate all the clerical and day-to-day administrative support activities required to accomplish the work of the Fire Prevention and Training Branches. Receives all incoming telephone calls, referring the caller as appropriate to branches of the division. Acts as liaison between the Director and personnel associated with the Director's program areas within and outside the activity. Schedule meetings, agendas, and other matters necessary to implement policies, directives, and Division Chief's instructions. Make travel arrangements, schedule visits, make transportation and housing reservations. Prepares or sees that travel orders, vouchers, and necessary security clearances are prepared and forwarded as required. Organizes and maintains files and reference material; observes security regulations in handling and storage of security sensitive material. Performs work related to the practical and technical aspects of office administration including issues related to budget, personnel administration, time keeping, data processing, project tracking, and files management. Serves as procurement technician responsible for performing a variety of technical and clerical procurement support activities for the area assigned. Must be a qualified typist; prepares a variety of material using an electronic typewriter and computer terminal to produce a material, i.e., correspondence, technical reports, briefings, tables, forms, and viewgraphs.

Requirements

Conditions of Employment

Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation. This position requires the incumbent be able to obtain and maintain a determination of eligibility for a Secret security clearance or access for the duration of employment. The incumbent must possess a valid motor vehicle driver's license. Qualified typist is required.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities.

Current Department of Army Civilian EmployeesCurrent Department of Defense (DOD) Civilian Employee (non-Army)Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceExecutive Order (E.O Interagency Career Transition Assistance PlanLand Management Workforce Flexibility ActMilitary Spouses, under Executive Order (E.O Non-Department of Defense (DoD) TransferPeople with Disabilities, Schedule APriority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician EligiblePriority Placement Program, DoD Military Spouse Preference (MSP) EligiblePriority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability RetirementPriority Placement Program, DoD Retained Grade Preference EligibleReinstatementVeterans Employment Opportunity Act (VEOA) of 1998

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document .

Specialized Experience: Specialized Experience: One year of specialized experience which includes: 1) Performing administrative functions such as receiving phone calls, records review and personnel management; 2) Utilizing automated systems to preparing correspondence, creating reports, maintaining files, and preparing travel arrangements; 3) Reviewing and tracking suspense timelines of personnel actions.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06). You will be evaluated on the basis of your level of competency in the following areas: Attention to DetailCustomer Service (Clerical/Technical)Organizational Awareness Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06).

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirements using experience alone- no substitution of education for experience is permitted.

Additional information

Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. You will be required to provide proof of U.S. Citizenship. One year trial/probationary period may be required. Direct deposit of pay is required. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. This is a(n) Career Field CF-12 Safety & Occupational Health position. Multiple positions may be filled from this announcement. Salary includes applicable locality pay or Local Market Supplement. When you perform a Civilian Permanent Change of Station (PCS) with the government, the Internal Revenue Service (IRS) considers the majority of your entitlements to be taxable. Visit for more information. Permanent Change of Station (PCS) allowances may be authorized, subject to the provisions of the Joint Travel Regulations and an agency determination that a PCS move is in the Government Interest. · The following special programs/incentives MAY be offered if it is appropriate to the position being filled and in the best interest of the
government:
o Recruitment Incentives
o Student Loan Repayment
o Relocation Incentives
o Permanent Change of Station (PCS) costs may be authorized.
o Salary Negotiations for those candidates who are new to Federal service may be authorized
o Credit for Prior Non-Federal Work Experience and Certain Military Service for Determining Annual Leave Accrual Rate may be
authorized.

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