Department Administrator

3 weeks ago

Washington, Washington, D.C., United States Georgetown University Full time

Department Administrator - Department of Black Studies - Georgetown University College of Arts & Sciences

remote type
On Campus
locations
Main Campus
time type
Full time

job requisition id
JR17662
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Department Administrator - Department of Black Studies - Georgetown University College of Arts & Sciences

The Department of Black Studies at Georgetown University provides a vital and innovative interdisciplinary course of research, study, and learning. The department offers both a major and minor in Black Studies, and encourages students to engage in advanced level research projects away from Georgetown University.

Job Overview

The Department Administrator (DA) assumes independent management of the operations for the Department of Black Studies within the College of Arts and Sciences and provides direct support to the Chair of the Department. They schedule meetings, manage events, maintain records of departmental space and liaise with other units on the department's behalf; create and enter course schedules for all semesters and maintains records of course offerings, majors and minors; and edit the academic bulletin, maintain departmental records, conduct analysis and provide reports to the Chair, Dean's Office and others upon request.

They also manage the financial operations within the units including but not limited to budget management, payroll reconciliation, purchasing and accounts payable matters, faculty research account management, and grant support.

As well, they oversee the human resources and faculty appointment processes to provide day-to-day support and ensure the continuity of faculty, staff and students working within the units; and support various personnel activities - for example, recruitment, onboarding, annual reviews, policy compliance, and terminations.

Duties include but are not limited to:

Managing administrative hiring processes for new faculty, including adjuncts, tenure-line and non-tenure line positions
Managing and providing support to the department for budget functions including (but not limited to): contracts management, ProCard allocation and reconciliation, cost center reconciliation and review - and expenses, journals, and other business processes that are requested
Hiring and managing student employees and processing their payroll
Updating web content, including department's calendar events, website and social media platforms
Work Interactions and Work Mode Designation

Reporting directly to the Chair of the Department of Black Studies, with a dotted line to a designee within the Dean's Office, the Department Administrator serves as primary supervisor of all student staff and provides support to faculty within the department.

They frequently interact with the Dean's Office, Provost's Office, Registrar, University Information Services, Office of Global Services, and other partner offices; and maintain professional, cordial working relationships with all members of the department and with all others who visit and conduct business with the department in support of the research, instructional and service missions of the units.

This position has been designated as On-Campus. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff positions can be found on the Department of Human Resources website:

Requirements and Qualifications

Bachelor's degree
At least 3 years' progressive work experience in administration – preference for that experience in higher education institutions
Demonstrated skill in administrative management and operations
Understanding and knowledge of current software and financial management tools
Ability to learn quickly and be resourceful
Intermediate to advanced skills in MS Word and Excel
Ability to learn to use different content management systems, such as Google web forms and web content management systems
Excellent oral and written communication skills
A team player
Skilled and successful at prioritizing work and multi-tasking to meet deadlines
Detail oriented and flexible
Committed to punctuality, since this position serves as the primary point of contact and is responsible for opening and closing the office
Preferred qualification

CourseLeaf, Cognos and Workday (Georgetown Management System) system experience

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