Director of Booking

3 days ago

Casper, Wyoming, United States teamworkonline Full time

Overview

The Director of Booking & Special Events reports to the General Manager and oversees all aspects of booking and scheduling ticketed and non-ticketed events at the venue, as well as oversees the creation and implementation of our full-service private special events department. Responsible for delivering a superior level of content procurement, private and special events, customer service and effective relationships with clients, promoters, tenants, staff and guests.

This role will pay a salary of $55,000 to $65,000.

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays)

job expires 9/30/2024

Responsibilities

  • Working in tandem with General Manager, solicit, contract, and manage ticketed, non-ticketed and special events at the Ford Wyoming Center and Hogadon Basin Ski Lodge.
  • Working in tandem with General Manager, establish all booking guidelines, policies and procedures for the venue.
  • Responsible for all services and activities of the booking & special events department including sales tools and materials, proposals and estimates, sales calls and contracts.
  • Working in tandem with General Manager, oversee and manage the venue booking calendar.
  • Participate in the development and administration of the annual budget and event forecasting.
  • Prepare written proposals and estimates; reevaluate potential business value of various events and clients; initiate contractual arrangements, finalize all booking arrangements, prepare contracts, negotiate rental and other rates as required.
  • Initiate, develop and maintain new relationships with promoters, agents and other event producers/organizers while exploring new and creative event opportunities for the venue.
  • Establish and enhance an expansive network of event producers, promoters, artist agents / managers and other clients to bring more concerts, sports and other events (both public and private) to the venue.
  • Initiate and develop vendor relationships such as staging, sound and lights, décor, etc. to support venue events.
  • Conduct facility tours for potential clients; answer questions and provide information regarding venue capabilities.
  • Develop and deliver presentations to clients, associations, corporations and others interested in renting the facilities.
  • Develop bid proposals for potential clients and follow through on pending bookings.
  • Negotiate various deal structures including straight rentals, co-promotions and direct buying.
  • Pursue new rental and co-promotional opportunities with potential corporate and community clients.
  • Source and buy talent as needed.
  • Identify low-usage periods and formulate strategies to increase facility usage and revenue production during these periods.
  • Development of new in-house events at the venue focused at driving additional revenue, sponsorship opportunities and economic impact.
  • Collaborate with General Manager, Director of Marketing & PR to secure new events.
  • Assist the General Manager and Director of Finance with settlements of events.
  • Prepare statistics, reports, budgets as needed for senior management and client.
  • Act as liaison between venue and outside parties and provide high level of service to key stakeholders
  • Represent Ford Wyoming Center in meetings, trade shows, conference calls for events, community outreach and other industry events and associations.
  • Meets with General Manager on regular basis to discuss all matters pertaining to booking and special event goals and activities.
  • Serve as Manager-on-Duty for events as assigned.
  • Act as lead for human resources and payroll, working with recruitment and onboarding of new employees

Qualifications

  • Bachelor's degree or better from an accredited college or university in Business/Hospitality Management or related field.
  • Minimum 5-7 years of progressive booking and special event sales experience in a stadium and/or arena or other similar public assembly facility.
  • Experience in contract negotiation, development and execution.
  • The ability to research, develop and maintain relationships with artist agents, artist management as well as local, regional and national promoters.
  • Has a strong track record of building relationships and generating new business.
  • Proven leadership skills

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