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Administrative Specialist

3 months ago

Casper, Wyoming, United States City of Casper, WY Full time
Salary: $ $29.17 Hourly

Location: Casper Business Center, WY

Job Type: Non-Full-Time Position

Department: Public Services Department

Division: Public Engagement

Class Summary: Part-Time/On-Call Based

Incumbents are responsible for performing highly skilled administrative support to multiple divisions and/or work groups.

Reporting Structure: Receives general supervision from a Division Manager or Department Director.

Typical Class Essential Duties:
  • Performs a variety of highly skilled administrative support duties with independence
  • Coordinates and prepares for events, attends meetings, and may serve on committees and/or taskforces as assigned.
  • Assists with basic analytic work and budget preparation within function or department to support management.
  • Ensures the organization and maintenance of record keeping systems.
  • Represents the City of Casper by responding to the public, citizens, its employees, and others in a prompt, professional, and courteous manner.
  • Performs other duties of a similar nature or level.

Knowledge (position requirements at entry):
  • Customer service principles
  • Basic municipal budgeting principles
  • Fiscal record keeping
  • Accounts payable/receivable
  • Research methods and techniques
  • Inventory management principles
  • Record retention and file management principles
  • Mathematical principles
  • Time management
  • Federal, state, and local laws, policies, and guidelines governing public funds administration
  • Modern office procedures, methods, and use of technological equipment including database management and computer software programs such as Microsoft Office

Abilities (position requirements at entry):
  • Understand, navigate, and comply with all grant requirements
  • Research fiscal and statistical information and prepare related reports and spreadsheets
  • Organize records in an easily retrievable fashion
  • Perform research and review of data
  • Follow written and verbal instructions
  • Maintain confidentiality
  • Problem solve
  • Communicate effectively verbally and in writing
  • Establish and maintain effective working relationships with those contacted in the course of work

Skills (position requirements at entry):
  • Maintaining accurate records and files
  • Time management
  • Creating clear and concise reports
  • Providing customer service
  • Proofreading and editing documents
  • Operating in a courteous, knowledgeable and tactful manner with customers, staff, and the general public
  • Using a computer and related software applications

Training, Experience & Certifications

EDUCATION AND EXPERIENCE

  • High school diploma or equivalent (G.E.D.) required
  • Minimum of five years of increasingly responsible experience performing administrative support, or an equivalent combination of education and experience
  • Local government experience preferred
  • Associate's degree in business administration, finance, general studies, or a related field preferred

LICENSING AND CERTIFICATIONS
  • Possession of a valid Wyoming Driver's License preferred
  • Formal grant management training or certification preferred
  • May require being, or obtaining, a Notary Public designation

Supplemental Information & Physical Requirements

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Women, minorities, and individuals with disabilities are encouraged to apply.

Employment with the City of Casper is contingent upon a successful background screen and pre-employment drug test.

As a condition of employment, the successful candidate must utilize direct deposit for payroll purposes.
Driving records are required for all new employees regardless of the position's driving requirements. If the employee has not held a Wyoming driver's license for the last three years, the employee must provide at their own initiation and expense a driving record from their previous state(s) of residence.

Physical and Environmental Conditions:
City of Casper employees in data creation and modification, security-sensitive or safety and protective positions are subject to pre-employment drug testing. Some employees may be subject to random drug testing if their responsibilities include:

Positions in this class typically require various physical and environmental conditions.

Sedentary Work: Incumbents in this position work indoors in an office environment.

The City of Casper does not offer any benefits for employees who hold part-time positions who do not meet minimum hours worked.