Administrative Assistant

1 month ago


Chicago, United States Addison Group Full time

Job Title: Administrative Assistant

Location: Chicago, IL

Industry: Law Firm

Pay: $60,000 to $65,000

About Our Client:

Our client is a well-established midsize law firm in downtown Chicago, recognized as one of the top midsize law firms in the U.S. They offer significant growth opportunities within the company.

Job Description:

We are seeking an Administrative Assistant to support a team of attorneys in a fast-paced legal environment. This is a full-time, on-site position in Chicago with a professional dress code. The role offers room for growth and the chance to be part of a dynamic and expanding legal team.

Key Responsibilities:

  • Draft and format legal documents, including pleadings, motions, and subpoenas.
  • Handle document editing, proofreading, and redlining to meet firm and legal standards.
  • Manage attorney calendars, including meetings, court deadlines, and calls.
  • Coordinate travel arrangements and meeting logistics for attorneys.
  • Support attorneys in trial preparation, including creating hearing and trial binders.
  • Collaborate with billing departments on client invoices and resolve billing issues.
  • Organize mail, manage electronic and physical files, and input attorney time into billing systems.
  • Communicate with clients, courts, and vendors to manage various tasks.

Qualifications:

  • Minimum of 3 years of experience in a law firm, supporting litigation teams.
  • Experience in a mid to large-sized law firm environment.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint), NetDocuments, and Outlook.
  • Strong organizational and multitasking skills, with attention to detail and deadlines.
  • Excellent verbal and written communication skills.
  • Experience with legal e-filing and court procedures.

Additional Details:

  • Must be able to work from the office 100% of the time.
  • Business professional dress code required.

Perks:

  • Competitive salary and benefits package.
  • Opportunities for career advancement within a growing law firm.
  • Collaborative and supportive work environment.


Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.



  • Chicago, United States Mack & Associates, Ltd. Full time

    A design company in Chicago is seeking an organized and personable Administrative Assistant to provide overall office support, ensuring a smooth and efficient office environment. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently. The Office Assistant will handle office support duties,...


  • Chicago, United States GTN Technical Staffing Full time

    Administrative Assistant HIGHLIGHTS Location: Ashburn VA Position Type: Contract Hourly / Salary: Based on experience. Residency Status: US Citizen or Green Card Holder ONLY ONSITE ONLY Our client is looking for an Administrative Assistant to join their team! Job Summary The Administrative Assistant performs a variety of administrative support which may...


  • Chicago, United States The LaSalle Group Full time

    Are you looking to gain valuable experience in the nonprofit sector while making a meaningful impact? Our client, a well-established nonprofit organization, is seeking an Administrative Assistant to support their dedicated team in downtown Chicago. This is a fantastic opportunity to develop your administrative skills while contributing to a cause that makes...


  • Chicago, United States The LaSalle Group Full time

    LaSalle Network is partnering with a nationally recognized leader in higher education to find an Administrative Assistant who will provide essential support to one of the university's development departments. Located in the Chicagoland area, this esteemed institution is celebrated as one of America's premier educational organizations and consistently earns...


  • Chicago, United States Mack & Associates, Ltd. Full time

    Step into an exciting opportunity with a leading finance company in Chicago! As a Temporary Administrative Assistant, you'll play a key role in supporting the team during an action-packed period. This position is perfect for someone who thrives in a fast-paced, dynamic environment and is ready to make an impact. The assignment is expected to last 4-6 weeks,...


  • Chicago, United States KNDRD Full time

    Administrative AssistantWho we are:KNDRD is an energetic cultural consulting firm that delivers brand consulting and creative services rooted in a deep understanding of culture with a focus on human connections while building healthy relationships between brands & communities of people. We are looking for a personable, highly motivated, organized, and...


  • Chicago, United States Komatsu Full time

    Administrative Assistant Date: Oct 31, 2024 Location: Chicago, IL, US, 60631 Req ID: 31453 Onsite or Remote: Onsite Position Komatsu is an indispensable partner to the construction, mining, forestry, forklift, and industrial machinery markets, maximizing value for customers through innovative solutions. With a diverse line of products supported by our...


  • Chicago, United States Addison Group Full time

    Job Title: Administrative AssistantLocation: Chicago, IL – North Park area, 60659Industry: Healthcare / Senior LivingPay: $25-28/hour About Our Client:Addison Group is hiring an Administrative Assistant on behalf of our client, a well-respected provider of senior healthcare and living, with a longstanding reputation for delivering exceptional services...


  • Chicago, United States The Equus Group Full time

    Job Title: Office AssistantLocation: Chicago, ILPosition Overview:Our client, a leading real estate investment firm, is seeking a motivated and detail-oriented Administrative Assistant to join their team. This role is essential in providing high-level administrative support to ensure the efficient operation of the office and seamless coordination between...


  • Chicago, United States The Alden Network Full time

    As an Administrative Assistant, you will provide administrative support to the CEO, ensuring smooth operations and effective communication across the organization. This role requires a proactive, adaptable individual who is capable of managing multiple tasks, maintaining confidentiality, and prioritizing day-to-day office and administrative needs. Key...


  • Chicago, United States MindSpring Partners LLC Full time

    Job Title: Administrative Assistant – CIO & IT DepartmentOverview: We’re looking for a highly organized and detail-oriented Administrative Assistant to support the Chief Information Officer (CIO) and several IT directors. This role involves managing complex administrative tasks with professionalism, tact, and initiative in a dynamic environment.Key...


  • Chicago, United States Chapman & Cutler Full time

    Chapman and Cutler LLP is seeking to hire a Administrative Assistant to join our Chicago office. The Administrative Assistant will work with other administrative and legal professionals in a collegial environment, performing a variety of clerical duties for attorneys and assisting with projects as directed by the Administrative Assistant Supervisor, Chief...


  • Chicago, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering an exciting opportunity for a Part-Time Administrative Assistant in the engineering industry, based in Chicago, Illinois. This Part Time role requires 3x days a week of onsite work. This role provides a unique chance to support various departments including Human Resources and Marketing, in addition to light...


  • Chicago, United States Addison Group Full time

    Job Title: Administrative AssistantLocation: Chicago, IL – North Park area, 60659Industry: Healthcare / Senior LivingPay: $25-28/hour About Our Client:Addison Group is hiring an Administrative Assistant on behalf of our client, a well-respected provider of senior healthcare and living, with a longstanding reputation for delivering exceptional services...


  • Chicago, United States Addison Group Full time

    Job Title: Administrative AssistantLocation: Chicago, IL – North Park area, 60659Industry: Healthcare / Senior LivingPay: $25-28/hour About Our Client:Addison Group is hiring an Administrative Assistant on behalf of our client, a well-respected provider of senior healthcare and living, with a longstanding reputation for delivering exceptional services...


  • Chicago, United States MMD Services Full time

    Our client is a prominent Global leader dedicated to delivering exceptional experiences with over 1,000 subsidiaries and affiliated brands.They are seeking a Temporary Administrative Assistant to support their dynamic team with essential administrative tasks. This role is ideal for someone with a knack for organization, attention to detail, and a proactive...


  • Chicago, United States Invenergy Full time

    Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy. Job...


  • Chicago, United States Res Publica Group Full time

    Res Publica Group is a strategic communications agency helping clients own and share their brand story. Our trusted team of strategists, communicators, creatives, marketing and content experts work with private and public companies, government agencies, not-for-profits and advocacy organizations. Our areas of focus include media relations, public affairs,...


  • chicago, United States VectorBuilder Full time

    VectorBuilder is a rapidly growing biotechnology company that has established itself as a global leader in a range of life sciences products and services, including vector cloning, virus packaging, library construction, stable cell line generation, Covid-19 research reagents, and GMP manufacturing of clinical grade plasmid DNA and viruses. VectorBuilder's...


  • chicago, United States VectorBuilder Full time

    VectorBuilder is a rapidly growing biotechnology company that has established itself as a global leader in a range of life sciences products and services, including vector cloning, virus packaging, library construction, stable cell line generation, Covid-19 research reagents, and GMP manufacturing of clinical grade plasmid DNA and viruses. VectorBuilder's...