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Assistant to LCAM

2 months ago

Fort Lauderdale, United States SMAART Company Full time

Company Description

At Royale Management Services, a subsidiary of SMAART Company, we specialize in providing top-tier management services to HOAs, Cooperatives, Condominiums, and Property Management sectors. We are dedicated to enhancing community living through professional management, transparent communication, and expert governance.


Role Description

This is a full-time on-site role as an Assistant to LCAM (Licensed Community Association Manager) at Royale Management Services located in Fort Lauderdale, FL. The Assistant to LCAM will be responsible for providing administrative assistance, executive administrative assistance, and clerical support to the LCAM. The role will involve tasks such as managing calendars, scheduling meetings, answering phone calls, and maintaining records. The Assistant will also assist with communication between the LCAM and clients.

Responsibilities:
  • Assist in the preparation and execution of board meetings, including agenda preparation, minute taking, and follow-up on action items.
  • Facilitate communication between homeowners, board members, and management team.
  • Coordinate with vendors and contractors for maintenance and repair projects, ensuring quality and timely completion.
  • Support the enforcement of community rules and regulations.
  • Help manage financial operations, including budget preparation, expense tracking, and report generation.
  • Conduct regular property inspections to ensure compliance with standards and bylaws.
  • Address and resolve homeowner inquiries and complaints in a timely manner.
  • Provide administrative support such as filing, scheduling, and database management.
Qualifications:
  • Proven experience in HOA or property management is essential.
  • Excellent written and verbal communication abilities.
  • Proficiency in standard office software and property management tools.
  • Ability to work independently as well as part of a team.
  • Demonstrated problem-solving skills and attention to detail.
  • Administrative Assistance and Executive Administrative Assistance skills
  • Excellent phone etiquette and communication skills
  • Strong clerical skills and attention to detail
  • Ability to multitask and prioritize tasks effectively
  • Organizational skills and ability to maintain records
Benefits:
  • Health insurance
  • Retirement plan
  • Paid time off and holidays
  • Opportunities for professional development and career growth



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