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Executive Assistant

4 months ago

Moreno Valley, United States Planet Professional Full time

Executive Assistant

Contract

Onsite


Pay Range: $41.55 – 44.37


Must Haves:

Advanced proficiency in Microsoft Office

High school diploma or GED

Experience supporting senior level global executives


Preferred:

Experience with Concur, ADP, Egencia


Job Summary/Description:

We seek an adept temporary Administrative Assistant to provide comprehensive support to one of our global executives. This full-time position entails a temp contract, subject to business needs. We are looking for a proactive problem-solver with meticulous attention to detail and strong organizational skills, particularly in managing a complex calendar and domestic/international travel arrangements. The ideal candidate will have exceptional communication skills and the ability to build relationships within the broader company network.


Responsibilities:

· Provide comprehensive administrative support, including heaving scheduling, daily departmental operations, events, and projects.

· Manage calendar, handle travel arrangements, schedule meetings/conference calls, perform filing and data-entry tasks, organize contacts, send packages, and process expense reports.

· Assist and work with others within the department/company on various projects, distributions and preparations for events or meetings, both internal and external.

· Coordinate complex calendars, meetings, appointments, and domestic/international travel logistics (flights, hotel accommodations, and car rental reservations).

· Plan and organize functions, meetings, and special events, including agenda preparation, material collation/distribution, meeting minute documentation, and follow-up on action items.

· Manage on-site responsibilities for the local events for the global team

· Draft, proofread, and edit correspondence and e-mail messages.

· Create presentations using PowerPoint, Excel, or other programs.

· Handle confidential duties involving sensitive information.

· Screen incoming calls/correspondence and responding independently whenever possible.

· Perform photocopying, printing, and other administrative tasks as needed.

· Collaborate internally to exchange information on initiatives and/or projects

· Adaptable and flexible in a fast-paced environment


Qualifications and Experience:

· Experience with Concur, ADP and Egencia are a plus.

· Five to seven years of experience in preparing presentations, using PowerPoint slides, Excel tables/graphs.

· Strong interpersonal, verbal, and written communications skills

· Excellent grammar, spelling, and punctuation abilities.

· Demonstrated problem-solving skills and consensus-building abilities.


Required:

· Five to seven years of experience in preparing presentations, using PowerPoint slides, Excel tables/graphs.

· Advanced proficiency in MS Office (Outlook, Word, Excel, Access, PowerPoint)

· High school diploma or general education degree (GED); and five or more years relevant experience supporting senior-level global executives.