Administrative Coordinator

6 days ago

Novi, United States Ultimate Staffing Full time

Our client, an automotive supplier in Novi, is seeking an experienced Administrative Coordinator.

Are you a proactive, detail-oriented individual who thrives in a dynamic environment? As the Administrative Coordinator, you will play a pivotal role in supporting key departments including Administration, IT, Facilities, Compliance, and HR. This exciting role blends administrative support with project coordination, facilities management, and data management to ensure smooth and efficient operations. You will be the go-to person for a wide variety of projects, from coordinating corporate meetings to overseeing facility maintenance, ensuring safety, and supporting legal and compliance activities. If you're ready to make a real impact, this is the role for you

Key Responsibilities:

Dynamic Administrative Support:
Be the backbone of the Executive Vice President's office by providing seamless administrative assistance, including handling phone calls, managing visitor check-ins, maintaining office supplies, and performing data entry tasks.
Coordinate high-level corporate meetings, transcribe detailed notes, and ensure timely follow-up on action items.
Manage and organize documentation, including meeting minutes, reports, and other essential documents for easy access and approval.

Facilities Management & Safety Leadership:
Lead the charge in ensuring the facility runs like a well-oiled machine by overseeing all maintenance and repairs, from general upkeep to coordinating major construction projects and alterations as needed.
Be the driving force behind safety and environmental initiatives by coordinating inspections, audits, and corrective actions. Support the creation and execution of emergency preparedness plans and environmental sustainability goals.
Coordinate all front desk activities, ensuring a welcoming environment for visitors, efficient mail handling, and smooth operations of conference rooms and kitchen supplies.
Compliance, Legal, and Risk Management Support:
Play a key role in compliance by helping develop company policies, controlling documentation, and coordinating training programs.
Support legal and risk management efforts by facilitating the tracking, approval, and management of contracts, agreements, and legal documentation.
Manage risk management activities by organizing surveys, tracking corrective actions, and reporting outcomes to internal teams.

Project Management and Special Assignments:
Take ownership of special projects, contributing to a wide variety of tasks across departments. Whether it's coordinating a new initiative or stepping in to provide additional support, you'll be an essential resource to ensure the success of the company's goals.

Qualifications:
Education: Associate of Arts (AA) in Business or a related field.
Experience: Proven experience in managing multiple projects, with a strong background in customer support and administrative functions.

Skills & Abilities:
Proficiency in SharePoint and MS Office Suite (Excel, PowerPoint, Word, Outlook).
Excellent organizational and communication skills with a knack for multitasking.
Strong problem-solving abilities, with a focus on detail and proactive thinking.
Experience in facilities management and understanding of safety and environmental standards is a plus.

Desired Skills and Experience

Qualifications:
Education: Associate of Arts (AA) in Business or a related field.
Experience: Proven experience in managing multiple projects, with a strong background in customer support and administrative functions.

Skills & Abilities:
Proficiency in SharePoint and MS Office Suite (Excel, PowerPoint, Word, Outlook).
Excellent organizational and communication skills with a knack for multitasking.
Strong problem-solving abilities, with a focus on detail and proactive thinking.
Experience in facilities management and understanding of safety and environmental standards is a plus.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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