Executive Assistant

6 days ago

Dallas, United States Glocap Full time

Our client, a global hedge fund, is searching for a well-rounded, collaborative, and detail-oriented Executive Assistant to support the CFO of the firm with executive and personal tasks. Executive Assistants within the firm are accustomed to having ownership over their work product and thrive in a fast-paced work environment. This person will play a key role in keeping business initiatives on track and organized, and will be a part of a team of highly valued Executive Assistants who embody our collaborative, dynamic, and engaging work environment, and support the firm’s day-to-day operations.



COMPANY: Hedge Fund

POSITION: Executive Assistant / Personal Assistant

LOCATION: Dallas, Texas

HOURS: 8am - 5pm (FULL TIME IN OFFICE) with flexibility outside of work hours COMPENSATION: 80-120K DOE plus Bonus and Benefit

BACHELOR'S DEGREE: Preferred


Responsibilities

  • Act as a backup as needed to other Administrative staff in various department
  • Answer calls and act as a gatekeeper
  • Handle personal tasks such as household management, event planning, private travel, appointments, and reservations
  • Liaise with the accounting team regarding a wide array of deliverables
  • Assist with a variety of bespoke projects, including event planning, strategic operations, and process improvement initiatives
  • Completion of detailed corporate expenses including tracking receipts and reimbursements
  • Coordinate travel arrangements including flights, visas/passports, cars, hotels and other reservations as requires
  • Manage calendar(s) including scheduling internal and external appointments, confirming meetings and coordinating with other assistants as need
  • Maintain confidentiality, trust and support at all times
  • Monitor and maintain office equipment and inventory supplies


Requirements

  • 8-10 years of relevant experience
  • Bachelor’s degree preferred
  • Professional presence with a high degree of energy and enthusiasm
  • Excellent verbal and written communication skills, with a desire to build relationships with internal and external stakeholders
  • Highly collaborative team player, with confidence to interact one-on-one with senior leaders and/or intermediaries when necessary
  • Must be thoughtful and creative when needed – a “can do” attitude, with no task too big or too small
  • Effectively and independently prioritize competing priorities, and appropriately assign urgency levels to various tasks
  • Exceptional customer service focus, including attention to detail and producing quality results
  • Proactive problem solver with high degree of resourcefulness and intellectual curiosity
  • Must exhibit high degree of integrity and discretion as it relates to safeguarding confidential information
  • Strong desire to embody the firm's culture, and contribute to the organization's reputation and success
  • Proficiency in MS Office, including Outlook and Excel

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