Legal Assistant

2 weeks ago

Dallas, United States Executive Staffing Full time
Job DescriptionJob Description

 

Description:

The Executive Assistant Legal is responsible for providing administrative support to the SVP--General Counsel and the Legal Department. This position will represent Brink’s professionally and regularly works with information of the most sensitive, highly confidential, strategic and critical nature.

 

Key Responsibilities:

• Arrange meetings and conferences, schedule appointments, and complete travel or conference arrangements

• Receive and screen visitors and telephone calls, and notify appropriate personnel or record messages

• Liaise with all levels throughout the company on projects and requests to ensure the SVP—General Counsel and Legal Department team have needed information

• Compose and type complex and routine correspondence, memos, presentations, charts, confidential material, forms, tables, etc., from rough draft, handwritten notes, or general verbal instructions

• Recognize confidential information pertaining to the executive’s position, department and/or company and maintain it in accordance with standard procedure and applicable legal requirements

• Provide administrative support for Legal Department personnel, to include managing Legal Department mail

• Manage Legal Department filing, database systems and reports, to include incoming service of process notices

• Copy, organize and otherwise prepare documents and information in connection with subpoenas, litigation discovery, audits, etc.

• Management of attorney bar dues/profession tax payments and deadlines

• Processing departmental invoices (such as outside counsel bills) for payment

• Perform other duties as required or necessary

 

Minimum Qualifications:

• Minimum of 5 years secretarial/administrative experience supporting C-Level executives or attorneys

• Minimum of 4 years experience with Microsoft Office (Word, Excel and PowerPoint) and Microsoft Outlook

• Minimum of 2 years experience scheduling meetings/conferences

• Minimum of 2 years experience maintaining calendars for executives and departments

Preferred Qualifications:

• Experience developing and maintaining financial forecasting calendars

• Experience in annual performance planning

• College or secretarial/business school courses

 

 

Professional Skills:

• Strong analytical and problem solving skills

• Organizational skills

• Excellent customer service skills

• Excellent verbal and written communication skills

 

Company DescriptionGreat Company cultureCompany DescriptionGreat Company culture

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