Executive Assistant

2 weeks ago

San Francisco, United States Innovative Driven Full time

Innovative Driven is currently seeking an Executive Assistant to assist a premier law firm in their San Francisco, CA office. basis


This is a temporary and hourly position with 4 days in the San Francisco, CA office and 1 day remote


RESPONSIBILIES:

Proactively support Partners/Lawyers’ client, practice and business development activities and outreach.

Provide administrative support to two to three Partners and several Lawyers (Counsels and Associates).

Participate in fostering a culture that is team-oriented and committed to the highest levels of client service and professional excellence.


Business Development/Client Impact:

Understand business development and client priorities of each supported Partner/Lawyer.

Maintain and update current list of contacts and business activities in CRM/Interaction database.

Keep track of clients and other contacts and proactively work with Partners/Lawyers to schedule calls and meetings with them.

Build relationship with clients and client assistants.

Execute requested follow up calls with clients.

Schedule client entertainment and assist with local event management.

Assist with preparing materials for use in meetings, pitches and proposals.

Undertake research in support of Partners/Lawyers’ business development as directed.


Administrative Support:

Support billing and collections, liaise with billing coordinators, initiate and edit pro formas.

Track and enter Partner/Lawyers’ time submissions.

Proactively manage Partners’ calendars, assist with planning and scheduling of internal and external/client meetings as directed.

Coordinate travel and accommodations based on Partners/Lawyers preferences.

Complete and submit timely expense reports.

Manage document production and filing, including storage and disposal of confidential client information.


Teaming:

Provide coverage for other assistants who are out of the office.

Provide training and support to new assistants.

Participate in team meetings and projects, collaborate to improve processes and elevate overall team performance.


REQUIREMENTS:

  • A minimum of three years of relevant experience as an executive-level assistant in a law firm, professional services firm or other corporate environment.
  • An interest and/or industry knowledge and background in Finance, Technology or Media or relevant legal experience.

  • Executive Assistant

    4 weeks ago

    San Antonio, United States Cory Executive Recruiting Full time

    Job DescriptionJob DescriptionCOMPANYOur client is an established and reputable national real estate company that offers acquisition, development, property & asset management, and multifamily housing property management. JOB SUMMARYWe are hiring a self-sufficient Executive Assistant in San Antonio, TX, to support a C-level executive and join a team of...

  • Executive Assistant

    1 month ago

    San Francisco, United States Bank of San Francisco Full time

    Are you looking for a growth opportunity supporting executives of a fast growing, fast paced, client-oriented boutique bank with opportunity to learn and grow? The Bank of San Francisco is looking for an Executive Assistant to become a critical part of our team. Please contact us today to discuss this opportunity! **Executive Assistant** **Location**:San...

  • Executive Assistant

    2 weeks ago

    San Francisco, United States Legalist Full time

    Intro description:Legalist is an institutional alternative asset management firm. Founded in 2016 and incubated at Y Combinator, the firm uses data-driven technology to invest in credit assets at scale. We are always looking for talented people to join our team.We're looking for a detail oriented, results driven, Executive Assistant that thrives working in...

  • Executive Assistant

    3 days ago

    San Francisco, United States Legalist Full time

    Job DescriptionJob DescriptionIntro description:Legalist is an institutional alternative asset management firm. Founded in 2016 and incubated at Y Combinator, the firm uses data-driven technology to invest in credit assets at scale. We are always looking for talented people to join our team.We're looking for a detail oriented, results driven, Executive...

  • Executive Assistant

    2 weeks ago

    San Francisco, United States Legalist Full time

    Job DescriptionJob DescriptionIntro description:Legalist is an institutional alternative asset management firm. Founded in 2016 and incubated at Y Combinator, the firm uses data-driven technology to invest in credit assets at scale. We are always looking for talented people to join our team.We're looking for a detail oriented, results driven, Executive...

  • Executive Assistant

    2 weeks ago

    San Francisco, United States Stellar Lumens Full time

    Provide day to day strategic, complex, and detailed administrative support to our CEO, whose busy schedule not only includes her responsibilities at the organization but also as an active member of several outside boards Be a trusted partner to the C Executive Assistant, Executive, Assistant, Business Services

  • Executive Assistant

    2 weeks ago

    San Francisco, United States BSF Full time

    POSITION OVERVIEW: Are you looking for a growth opportunity supporting executives of a fast-growing, fast-paced, client-oriented boutique bank? Bank of San Francisco is looking for an Executive Assistant to become a critical part of our team. Please contact us today to discuss this opportunity! RESPONSIBILITIES: * Act as the point of contact among...

  • Executive Assistant

    2 days ago

    San Francisco, United States Think Investments Full time

    We are searching for a polished and agile Executive Assistant to join Think Investments, supporting our Founder and Managing Partner. You’ll be responsible for a variety of projects in support of our CEO's day-to-day personal and business needs. We’re looking for a positive, empathetic, self-starter who is willing to jump in and roll up their sleeves on...

  • Executive Assistant

    2 days ago

    San Francisco, United States Think Investments Full time

    We are searching for a polished and agile Executive Assistant to join Think Investments, supporting our Founder and Managing Partner. You’ll be responsible for a variety of projects in support of our CEO's day-to-day personal and business needs. We’re looking for a positive, empathetic, self-starter who is willing to jump in and roll up their sleeves on...

  • Executive Assistant

    4 weeks ago

    San Francisco, United States GROUPE INSEARCH Full time

    Job DescriptionJob DescriptionHave a Seat at the Table!Executive AssistantSan FranciscoAttention creative EAs in San Francisco! We are recruiting for an exciting Executive Assistant. Unique opportunity to use your EA skills working with one of the Bay Area's top tech venture capital firms. 2-month contract to permanent Monday - Friday 8:00 PM - 5:00...

  • Executive Assistant

    3 days ago

    San Francisco, United States Cypress HCM Full time

    Job DescriptionJob DescriptionExecutive AssistantWe are seeking an experienced and dynamic Executive Assistant to provide comprehensive support to the Executive Vice President (EVP) of Programming Operations. In this role, you will be responsible for managing the EVP's administrative tasks, coordinating meetings and travel arrangements, and ensuring...

  • Executive Assistant

    1 month ago

    San Francisco, United States The Forum Group Full time

    Prominent San Francisco based law firm is in need of a full time Executive Assistant to support the Managing Partner. This position will offer a generous salary and benefits package and be in the office full time.ResponsibilitiesCalendar management for executivesAid executive in preparing for meetingsResponding to emails and document requests on behalf of...

  • Executive Assistant

    4 weeks ago

    San Francisco, United States The Forum Group Full time

    Prominent San Francisco based law firm is in need of a full time Executive Assistant to support the Managing Partner. This position will offer a generous salary and benefits package and be in the office full time.ResponsibilitiesCalendar management for executivesAid executive in preparing for meetingsResponding to emails and document requests on behalf of...

  • Executive Assistant

    4 weeks ago

    San Francisco, United States GROUPE INSEARCH Full time

    Job DescriptionJob DescriptionABOUT THE COMPANYTo create value for our clients through creative, actionable ideas and flawless execution, and to be the most relevant and trusted advisor in the commercial real estate capital markets.We are - or aspire to be:A discreet and trusted advisor that prioritizes long-term relationships over single transactions –...

  • Executive Assistant

    1 week ago

    San Francisco, United States Savvy Search Solutions, LLC Full time

    A distinguished Venture Capital firm is seeking to recruit an Executive Assistant to provide support to a highly engaged Partner.Executive Assistant, SF (hybrid)Job Responsibilities:Calendar Management:Coordinate and manage the Partner's schedule, including meetings, appointments, and travel arrangements.Ensure effective time management to optimize...

  • Executive Assistant

    1 week ago

    San Francisco, United States Savvy Search Solutions, LLC Full time

    A distinguished Venture Capital firm is seeking to recruit an Executive Assistant to provide support to a highly engaged Partner.Executive Assistant, SF (hybrid)Job Responsibilities:Calendar Management:Coordinate and manage the Partner's schedule, including meetings, appointments, and travel arrangements.Ensure effective time management to optimize...

  • Executive Assistant

    1 week ago

    San Francisco, United States Savvy Search Solutions, LLC Full time

    A distinguished Venture Capital firm is seeking to recruit an Executive Assistant to provide support to a highly engaged Partner.Executive Assistant, SF (hybrid)Job Responsibilities:Calendar Management:Coordinate and manage the Partner's schedule, including meetings, appointments, and travel arrangements.Ensure effective time management to optimize...

  • Executive Assistant

    2 weeks ago

    San Francisco, United States Addison Group Full time

    Job DescriptionJob DescriptionAre you looking for a growth opportunity supporting a top partner at an excellent firm? Our client, a San Francisco based investment firm, is looking for an Executive Assistant to join their team. Please contact us today to discuss this opportunity!Executive AssistantLocation: San Francisco, CA or Palo Alto, CA (HYBRID)Pay:...

  • Executive Assistant

    2 weeks ago

    San Francisco, United States International Staffing Consultants, Inc. Full time

    Our client, a well-known higher education institution, is currently looking to bring on an Executive Assistant to support their CFO in a number of different areas including:Calendar management, meetings, and appointmentsGeneral documentationContracts administration and supportScheduling meetings and appointments both on and off siteHandle correspondence on...

  • Executive Administrative Assistant

    2 weeks ago

    San Francisco, United States JPMorgan Chase & Co. Full time

    Join our Corporate Investment team as an Executive Administrative Assistant, where you will have the opportunity to work in a high-paced, organization. This role offers daily interaction with executive level internal clients across various lines of b Administrative Assistant, Executive, Administrative, Assistant, Banking