Office Lead

2 weeks ago

Charlotte, United States Synechron Full time

We are

At Synechron, we believe in the power of digital to transform businesses for the better. Our global consulting firm combines creativity and innovative technology to deliver industry-leading digital solutions. Synechron’s progressive technologies and optimization strategies span end-to-end Artificial Intelligence, Consulting, Digital, Cloud & DevOps, Data, and Software Engineering, servicing an array of noteworthy financial services and technology firms. Through research and development initiatives in our FinLabs we develop solutions for modernization, from Artificial Intelligence and Blockchain to Data Science models, Digital Underwriting, mobile-first applications and more. Over the last 20+ years, our company has been honored with multiple employer awards, recognizing our commitment to our talented teams. With top clients to boast about, Synechron has a global workforce of 14,500+, and has 58 offices in 21 countries within key global markets.


Our challenge

We are looking for experienced Office Administrator to join our Charlotte office. The Office Administrator is responsible for ensuring the smooth and efficient operation of the office by managing administrative tasks, supporting staff, and maintaining a welcoming and organized work environment. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.


The Role

Responsibilities:

  1. Office Management:
  • Oversee day-to-day office operations, ensuring the office is clean, organized, and well-stocked.
  • Manage office supplies inventory, place orders as needed, and coordinate with vendors.
  • Serve as the point of contact for building management and maintenance services.

2.Administrative Support:

  • Provide administrative support to executives and team members, including scheduling meetings, preparing agendas, and managing calendars.
  • Coordinate travel arrangements, including booking flights, accommodation, and transportation.
  • Assist with preparing and editing documents, reports, and presentations.

3.Reception Duties:

  • Greet visitors and ensure a positive and professional first impression of the company.
  • Manage incoming and outgoing mail and packages.
  • Answer and direct phone calls and emails to appropriate team members.

4.Event Coordination:

  • Plan and coordinate office events, meetings, and team-building activities.
  • Arrange catering and logistics for on-site and off-site meetings.

5.Compliance & Record-Keeping:

  • Maintain and update company files and records, both physical and digital.
  • Ensure compliance with office policies and procedures.

6.Finance & Budgeting Support:

  • Track office expenses and assist with budget management.
  • Process invoices and expense reports.


Requirements:

You are:

  • Experience: 3–8 years of experience in office administration or a related field.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
  • Organization: Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
  • Communication: Excellent verbal and written communication skills.
  • Problem-Solving: Ability to handle challenges with a proactive and resourceful approach.
  • Interpersonal Skills: Friendly and professional demeanor with the ability to interact with diverse teams and clients.


We can offer you:

  • A highly competitive compensation and benefits package
  • A multinational organization with 58 offices in 21 countries and the possibility to work abroad
  • Laptop and a mobile phone
  • 10 days of paid annual leave (plus sick leave and national holidays)
  • Maternity & Paternity leave plans
  • A comprehensive insurance plan including: medical, dental, vision, life insurance, and long-/short-term disability (plans vary by region)
  • Retirement savings plans
  • A higher education certification policy
  • Commuter benefits (varies by region)
  • Extensive training opportunities, focused on skills, substantive knowledge, and personal development.
  • On-demand Udemy for Business for all Synechron employees with free access to more than 5000 curated courses
  • Coaching opportunities with experienced colleagues from our Financial Innovation Labs (FinLabs) and Center of Excellences (CoE) groups
  • Cutting edge projects at the world’s leading tier-one banks, financial institutions and insurance firms
  • A flat and approachable organization
  • A truly diverse, fun-loving and global work culture


S​YNECHRON’S DIVERSITY & INCLUSION STATEMENT

Diversity & Inclusion are fundamental to our culture, and Synechron is proud to be an equal opportunity workplace and is an affirmative action employer. Our Diversity, Equity, and Inclusion (DEI) initiative ‘Same Difference’ is committed to fostering an inclusive culture – promoting equality, diversity and an environment that is respectful to all. We strongly believe that a diverse workforce helps build stronger, successful businesses as a global company. We encourage applicants from across diverse backgrounds, race, ethnicities, religion, age, marital status, gender, sexual orientations, or disabilities to apply. We empower our global workforce by offering flexible workplace arrangements, mentoring, internal mobility, learning and development programs, and more.

All employment decisions at Synechron are based on business needs, job requirements and individual qualifications, without regard to the applicant’s gender, gender identity, sexual orientation, race, ethnicity, disabled or veteran status, or any other characteristic protected by law.

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