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Fund Administration Manager
1 month ago
Ops Group Description:
The Global Fund Administration department (“GFA”) is responsible for the oversight of approximately 600 pooled investment vehicles domiciled in the US, Luxembourg, Cayman Islands, as well as other global jurisdictions. These investment vehicles include 1940 Act mutual funds, Exchange Traded Funds (ETFs), Collective Investment Trusts (CITs), Luxembourg UCITS & AIFs, UK OEICs, Delaware Business Trusts (DBTs), hedge funds and alternative & structured products.
GFA has staff in the US, Luxembourg and Pune who oversee the day-to-day Net Asset Value (“NAV”) calculation as well as the regulatory and client reporting requirements for each product and distribution channel. GFA also provides support and guidance to AB’s business units including Portfolio Management, Legal & Compliance, Product Management & Development, Marketing, Sales, Transfer Agent, Investor Relations as well as external business partners.
Ops Job Description:
We are seeking a Nashville, TN based candidate to fill a Fund Administration Manager role within Global Fund Administration.
Describe the role:
The Fund Administration Manager is a hands-on position overseeing all activities for a group of pooled vehicles. The role entails ensuring the accuracy and timeliness of team deliverables as well as ensuring all requirements of our internal and external customers are managed efficiently and effectively. The position will multi-task, problem solve & troubleshoot, analyze and effectively communicate. The role is also expected to interact with and manage external business partners as well as initiate and lead strategic business and process improvement initiatives.
The Fund Administration Manager will be responsible for managing a team which includes a supervisory Team Leader and Fund Administration Analysts.The role is expected to provide direction, guidance and training plans for team members as well as routine feedback and goal setting.
Describe the applications and business or enterprise functions the role supports:
GFA supports all activities associated with pooled investment vehicles for the firm. GFA’s mission is to provide “Best in Class Service” to each of our internal and external customers which includes, but not limited to, Portfolio Management, Legal & Compliance, Product Management & Development, Marketing, Sales, Transfer Agent, Investor Relations and business partners such as administrators and audit firms.
The key job responsibilities include, but are not limited to:
Provide support, guidance and constructive feedback to team members on their tasks and assume responsibility of such as needed, which includes:
- Oversee and analyze NAV calculation performed by delegated service provider for accuracy
- Assist in audit coordination, audit query resolution and provide feedback on financial statements
- Support jurisdictional tax and other regulatory reporting requirements
- Understand trial balance activities including income, expenses (including management & incentive fees), derivative transactions, currency implications and dividend distributions
- Research and resolve any identified operational issues and notify management accordingly
Ensure the team’s deliverable deadlines are appropriately resourced, monitored and achieved
Authorize, review and/or make critical decisions related to activities and funds within team
Provide timely feedback and support to internal and external queries or requests
Effectively collaborate and communicate with team members, intra- and interdepartmental colleagues and business partners
Initiate process documentation, training plans, improvement proposals and implementation
Lead ad hoc strategic business projects including fund launches, liquidations, exploratory data requests, etc.
Ensure fund compliance with relevant regulatory bodies (i.e. IRS, SEC, CSSF, etc.)
Review fund and investor level distributions and tax reporting documents
Participate in personnel management activities which includes AB’s evaluation process, departmental compensation discussions and interviews
Manage business partners and vendors through management reporting and KPI evaluation
What makes this role unique or interesting (if applicable)?
GFA oversees all of AB’s pooled investment vehicles which lends itself to potential exposure across an array of products, processes and jurisdictions.Additionally, GFA is an oversight group where there is more opportunity for analyzing and problem solving.
What is the professional development value of this role, i.e., what learning and professional growth does the role offer the candidate?
The oversight nature of this role allows one to apply accounting knowledge and experience in more analytical capacity. As GFA oversees all of AB’s pooled investment vehicles, there is potential for exposure across an array of products, processes and jurisdictions. GFA prefers to promote from within when the opportunity arises.
The Manager would be actively supporting business growth as well as business critical initiatives such as fund launches, mergers & liquidations and managing regulatory reporting requirements. A Manager is expected to lead by example, providing mentoring opportunities by assisting team members through complex situations.
Job Qualifications (The ideal candidate should have the following):
Qualifications, Experience, Education:
The ideal candidate would have a minimum of 7 years of experience in the mutual fund or finance industry as well as a 4-year college degree with a business major (preferably accounting or finance). Experience with a fund administrator or audit firm is preferred.
As this role has management responsibilities, experience in a managerial capacity is required.
Skills:
The candidate should have proficient accounting knowledge, preferably in fund valuation. The role requires excellent analytical skills, communication skills, organizational skills and problem-solving skills.
The candidate should possess proficiency in standard desktop applications such as Excel, Outlook, Word. Advanced Excel skills such as macro writing would be a plus.
Special Knowledge (if applicable):
Experience with hedge fund, private equity, real estate and hybrid structures as well as related activities such as capital calls, capital statements, waterfalls, distributions, management and incentive fees is required.
Familiarity with review of annual reports, tax reporting and regulatory requirements would be beneficial.
Process management/improvement experience is preferred.
