Administrative Assistant

2 weeks ago

Chicago, United States The Larko Group Full time

A global law firm, dedicated to client excellence and strongly emphasizes social responsibility, encouraging its employees to engage in pro bono work and community service is hiring an Administrative Assistant to support a C=level executive and other leaders.


Responsibilities are complex, requiring independent judgment, tact, creativity, and initiative. You will manage schedules, coordinate meetings, handle communications, and prepare documents, ensuring efficient and effective operations within the IT department. If you are proactive and organized and can anticipate the needs of the leaders…apply now


Responsibilities

  • Performs many administrative duties for a C-level executive and assigned departmental directors, including calendar management, domestic and international travel arrangements, writing/typing notes and correspondence, completing expense reports, and maintaining confidential records.
  • Prepares requisitions and processes invoices using the company procurement system.
  • Assists with the preparation of meetings, agenda preparation, meeting logistics, compiling data, following up with directors on assignments, and working with the meeting facilitator to finalize the meeting minutes.
  • Reviews, requests, schedules appointments and meetings, conference calls, and other department events; informs attendees/participants of function dates and times, reserves meeting space, provides audio/visual and other equipment/materials if required.
  • Acts as a liaison with other departments and vendors/clients, including senior staff and other executives.
  • Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy of materials visible to those at the highest levels of the firm.
  • Coordinates office moves and facility-related requests.
  • Assists with domestic and international travel arrangements for the C-level executive.
  • Maintains department org chart(s) and email distribution lists.
  • Greet visitors, answer and direct phone calls, take messages, or field answers for routine and non-routine questions.
  • Assists other administrative assistants as workload dictates, especially in phone coverage. Willing to coordinate time off with other admin assistants to ensure coverage. Works well independently and within a team on special nonrecurring and ongoing projects.


Ideal Experience

  • Bachelor’s degree with 5 years of administrative experience, supporting executives in a fast-paced environment.
  • Experience supporting an IT department is a plus.
  • Proficient in Microsoft Office suite (Word, PowerPoint, Excel)
  • Self-starter who anticipates needs and has a sharp eye for detail.
  • Works with a high degree of initiative and can handle multiple high-priority tasks concurrently.
  • Strong organizational skills with a keen eye for detail.
  • Strong interpersonal communication skills, and sound judgment.
  • Strong analytical and problem-solving skills
  • Able to work harmoniously and effectively with others
  • Able to preserve confidentiality and exercise discretion


#117663


The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.

  • Administrative Specialist

    1 week ago

    Chicago, United States US Assistant Secretary for Public and Indian Housing Full time

    **Duties**: As an **Administrative Specialist**, you will: - Analyze and evaluate quantitative or qualitative effectiveness of program operations in meeting established goals and objectives. Develop measurement criteria, procedures, and data collection instruments that meet the needs of assigned study. - Assist senior analysts in conducting special studies...

  • Administrative Assistant

    3 weeks ago

    Chicago, United States Channel Partners Group Full time

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. **Responsibilities**: - Answer and direct phone...

  • Sales Assistant

    4 weeks ago

    Chicago, United States Mesirow Financial Administrative Corp Full time

    **The Opportunity**: Mesirow is an independent, employee-owned financial services firm founded in 1937. Headquartered in Chicago, with offices around the world, Mesirow serves clients through capabilities spanning Global Investment Management, Capital Markets and Investment Banking, and Advisory Services. We are proud that our intentional culture results in...

  • Administrative Assistant

    3 weeks ago

    Chicago, United States ESPERANZA HEALTH CENTERS Full time

    Description: **Esperanza Health Centers offers benefits to all its full-time employees**: BCBS Medical PPO Plans**|** Ameritas Dental **|**Eye Med Vision**|**401K**|**Tuition Reimbursement up to $5,000 per year|10 Paid Holidays and 16 Days of Paid Time Off **Compensation (Based on experience and qualifications)**:$20.00 - $25.00 Hourly. **Schedule**:...

  • Administrative Assistant

    1 month ago

    Chicago, United States Trilogy Behavioral Healthcare Full time

    Overview: The Administrative Assistant will provide administrative and clerical support and financial service assistance to various clinical teams/programs. They will assist in setting up systems to manage sub-contractor relationships, create effective/efficient workflows, and track needed documentation and deadlines. The Administrative Assistant will manage...

  • Administrative Assistant

    4 weeks ago

    Chicago, United States Chicago Family Health Center Inc Full time

    Job DescriptionJob DescriptionDescription:Job Title: Administrative AssistantLocation: 9119 S. Exchange Ave Chicago, IL 60617Schedule: Monday - Friday 8:00am - 5:00pm We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our C-Suite level personnel, including the Chief Medical Officer, Chief...

  • Administrative Assistant

    4 weeks ago

    Chicago, United States Pride Global Full time

    Job title: Administrative Assistant Location: Chicago, IL 60606 Duration: 6 months contract Pay rate: $23/hour to $24/hour Job Description: A global financial company is seeking a Junior Banker Assistant. Our Junior Banker Assistants are responsible for providing extensive administrative support to 25+ Junior Bankers at Analyst, Associate up to...

  • Administrative Assistant

    4 weeks ago

    Chicago, United States Pride Global Full time

    Job title: Administrative Assistant Location: Chicago, IL 60606 Duration: 6 months contract Pay rate: $23/hour to $24/hour Job Description: A global financial company is seeking a Junior Banker Assistant. Our Junior Banker Assistants are responsible for providing extensive administrative support to 25+ Junior Bankers at Analyst, Associate up to...

  • Administrative Assistant

    2 weeks ago

    Chicago, United States Mack & Associates, Ltd. Full time

    Are you ready to bring your hospitality skills to a vibrant and dynamic environment? A leading property management company in Chicago is on the hunt for a hospitality-focused Administrative Assistant to join the team! This position is perfect for someone who thrives in a lively setting, loves engaging with people, and is eager to launch a rewarding career in...

  • Administrative Assistant

    2 weeks ago

    Chicago, United States Mack & Associates, Ltd. Full time

    Are you ready to bring your hospitality skills to a vibrant and dynamic environment? A leading property management company in Chicago is on the hunt for a hospitality-focused Administrative Assistant to join the team! This position is perfect for someone who thrives in a lively setting, loves engaging with people, and is eager to launch a rewarding career in...

  • Administrative Assistant

    3 days ago

    Chicago, United States Broken Glass, Inc Full time

    Chicago Construction Company is looking for a Experience Full or Part Time Administrative Assistant. Knowledge of projects financial documentation and forms is a must. Minimum knowledge in QuickBooks and Procore is required but not. Other duties may be required as assigned. Salary depends upon experience. Applicants without commercial administrative...

  • Administrative Assistant

    3 days ago

    Chicago, United States Distinctive Schools Full time

    **Position Title**:Administrative Assistant **Location**: Loomis Elementary 9535 S Loomis St, Chicago, IL 60643 **Reports to**:Campus Operations Manager **Salary Range**:Starting at $42,029, commensurate with experience **F.T.E**:1.0 | Regular Full Time **Start Date**:August 2024 Distinctive Schools creates diverse, joyful, welcoming communities rooted in...

  • Administrative Assistant

    2 weeks ago

    Chicago, United States Prosper Financial LLC Full time

    Summary:We are seeking a highly organized and proactive Administrative Assistant to join our team. The Administrative Assistant will support the owner, officer and staff through a variety of tasks related to organization and communication. The successful candidate will be self-motivated, detail-oriented, and able to prioritize tasks...

  • Administrative Assistant

    4 weeks ago

    Chicago, United States Alliance Ground International Full time

    Job Description: Alliance Ground International (AGI) is one of the largest independently owned ground handling company providing services to 100+ airlines in 61 airports across the U.S. and Canada. We are the home to over 12,000 team members supporting over 1.5B Kilos and over 400K departures. Our Ground division has a strong reputation in aviation ground...

  • Administrative Assistant

    4 weeks ago

    Chicago, Illinois, United States Alliance Ground International Full time

    Job Description:Alliance Ground International (AGI) is one of the largest independently owned ground handling company providing services to 100+ airlines in 61 airports across the U.S. and Canada. We are the home to over 12,000 team members supporting over 1.5B Kilos and over 400K departures. Our Ground division has a strong reputation in aviation ground...

  • Administrative Assistant

    3 weeks ago

    Chicago, United States OSPOKO LLC Full time

    **Assistant Property Manager** **Primary duties include but are not limited to**: Assisting with appointment scheduling and calendar maintenance. Responsible to inventory and ordering supplies and equipment. Responsible for efficient and timely reporting of all administrative files and report as well as perform light bookkeeping functions as...

  • Administrative Assistant

    2 weeks ago

    Chicago, United States CHINESE AMERICAN SERVICE LEAGUE, INC Full time

    **Join CASL as an Administrative Assistant and Make a Difference** The Chinese American Service League (CASL) is seeking a dynamic and dedicated Administrative Assistant to join our passionate team. If you thrive in a mission-driven environment and are eager to contribute to a vibrant community-focused organization, we want to hear from you! **Your...

  • Administrative Assistant

    1 week ago

    Chicago, United States 900-910 N Lake Shore Drive Condominium Association Full time

    **Your role with the company**: The Administrative Assistant is responsible for assisting the Property Manager and Assistant Property Manager in maintaining all aspects of property operations, monitoring and leading the sales/lease process, assist in the training, motivation, and development of our on-site teams. You will be the key contact person for all...

  • Administrative Assistant

    2 months ago

    Chicago, United States LaSalle Network Full time

    LaSalle Network is leading the charge in finding an Administrative Assistant to join an esteemed nonprofit organization in downtown Chicago. We're on the hunt for a dedicated and detail-oriented individual ready to provide essential support to the executive team, driving forward the organization's impactful mission. This role promises an invigorating...

  • Administrative Assistant

    4 weeks ago

    Chicago, United States LaSalle Network Full time

    LaSalle Network is leading the charge in finding an Administrative Assistant to join an esteemed nonprofit organization in downtown Chicago. We're on the hunt for a dedicated and detail-oriented individual ready to provide essential support to the executive team, driving forward the organization's impactful mission. This role promises an invigorating...