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Office Manager
2 months ago
We are seeking an individual to be our Office Manager.
This person will handle a variety of key responsibilities as part of our Team. This role will evolve as we build out the rest of the Management Team. Plenty of variety and an environment that encourages your contributions and growth
Key Responsibilities:
Human Resources
Serve as the HR Contact for the Company. Manage all new Employee
onboarding, maintaining Employee Records, file lay off and termination paperwork.
Weekly Payroll . Process weekly payroll in ADP Workforce Now for approximately 55 Employees.
Review and ensure that Payroll, health insurance and Retirement deferrals and PTO are accurate in ADP.
Submit Retirement plan deferral contributions monthly and the allocation of Employer HSA Contributions.
Administer benefits including health and retirement plans and work with All Employees to ensure their understanding of Co. Policies and procedures.
Compliance Tasks:
Serve as the point person for the Service and Production Managers on Employee Injuries/Work Comp Claims. Maintain the OSHA 300 and 300A Logs for any employee accidents or injuries.
- Maintain compliance with federal, state, and local guidelines and regulations.
- Track and ensure all Licenses and Registrations are renewed and in force annually.
- Ensure all Employee Driver's License are up to date.
- Oversee and manage fleet compliance, vehicle registrations, emissions, property taxes filed, DOT Physicals and Inspections are performed in conjunction with Operations Manager.
- Track and ensure that all Sub-Contractors have up to date Certificates of Insurance, Licensing and Sub-Contractor Agreements in place, working with the Production Manager. Create and file all 1099- NEC Forms annually.
- Process and manage all insurance claims: Work Comp, General Liability and Auto to ensure timely resolution.
Miscellaneous
- Create and maintain Standard Operating Procedures and policies to ensure smooth operations.
- Handle phone systems including working with Verizon to secure and manage the Account for Desk and Mobile phones.
- Organize and maintain physical and electronic files, ensuring proper documentation and record keeping.
-Responsible for assigning and Managing Security/Access and working with Vendors to ensure the proper running of building.
-Maintain Cleaning and Office Supplies by tracking and placing orders
Skills and Educational Requirements:
-A college degree is strongly preferred, but job experience is critical.
- Must have a proven track record in managing a role that requires great attention to detail and satisfying multiple roles that are critical to the Company's success.
- Strong organizational and time management skills to effectively handle multiple tasks and prioritize responsibilities.
- Excellent communication skills, both verbal and written, to effectively interact with staff members, Managers and our Customers and Vendors.
- Proficiency in using office software applications such as Microsoft Office Suite (Word, Excel, PowerPoint) and CRM-Customer management software and ADP Workforce Now Payroll and benefits.
- Ability to handle confidential information with discretion and maintain a high level of professionalism.
-Candidate will be an energetic self-starter, who can work independently with minimal supervision reporting in directly to the company leaders.
Why you should join us:
This position offers opportunities for training development and growth within the organization. We provide a supportive work environment where teamwork is valued.
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Human resources: 3 years
