Executive Assistant/Estate Manager

2 weeks ago

Montecito, United States Hire Options, Inc. Full time

UHNW family office is seeking an Executive Assistant/Estate Manager to join their office in Montecito.


Responsibilities:

  • Collect & distribute mail daily
  • Filing; scanning; photocopying
  • Daily/weekly meetings with the Managing Director and the Director of Residences to review projects, events, travel, Principal’s and family calendars, and staffing schedules
  • Prepare a weekly Pending Report for the Principal
  • Manage and maintain complex personal/family/business calendars
  • Document, track, and prepare all pertinent information required for meetings
  • Plan and execute travel itineraries and coordinate with residential property managers
  • Logistics coordination, planning, organization, and seamless orchestration of small-to-large-scale events
  • Assist in developing and maintaining manuals, procedures, and checklists for operations, events, travel, etc., and conduct annual reviews & updates
  • Assist in managing/tracking expenses and bills, and credit card reconciliations​​​​​​​


Qualifications:

  • Bachelor's degree
  • At least 5+ years of UNHW/C-Suite executive assistant experience
  • Advanced proficiency in Google Suite, Apple products and Zoom required
  • Must have experience supporting complex travel, hospitality, event, and entertaining requirements


Hire Options Inc. and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.

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