Chief of Staff

UHNW family is seeking a Chief of Staff to support their Montecito estate.

Responsibilities:

• Provide personal, executive, and administrative support in all areas of the Principals lives
• Be an “air traffic controller” for the Principals regarding flow of information
• Proactively communicate with the Principals to ensure all upcoming and outstanding projects and events are being sufficiently managed and that issues are identified, addressed, and resolved promptly
• Participate in daily/weekly meetings with the Managing Director and the management team to review projects, events, travel, Principal’s and family calendars, and staffing schedules
• Prepare a weekly Pending Report for the Principals
• Professionally represent and interface with Principals’ family, colleagues, clients, collaborators, and other important personal and professional advisors
• Manage and maintain complex personal/family/business calendars, which involve extensive scheduling
• Document, track, and prepare all pertinent information required for meetings
• Maintain Principals’ contact database
• Plan and execute travel itineraries and coordinate with residential property managers
• Collaborate with the Managing Director and the management team on logistics coordination, planning, organization, and seamless orchestration of small-to-large-scale events
• Coordinate and collaborate with outside organizations, entities, governmental officials, security teams, and event planners as required; maintain meticulous management of guest lists and RSVPs
• Assist in developing and maintaining manuals, procedures, and checklists for operations, events, travel, etc., and conduct annual reviews and updates
• Oversee projects as assigned, including maintenance of archives, memorabilia, and business/venture-related information
• Assist in managing/tracking expenses and bills, and credit card reconciliations
• Perform light financial analysis as requested
• Review contracts pertinent to the Principal and liaise with other departments
• Assist with general administrative processes, including daily mail receipt, record, and distribution; filing; scanning; photocopying; drafting outgoing correspondence and proofreading material, family membership tracking, and emergency contact list for Principals and family

Qualifications:

• Bachelor's degree
• At least 5+ years of estate manager/high level executive and/or personal support required
• Experience coordinating various personnel service and hospitality teams required

Hire Options Inc. and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.