Administrative Assistant

2 months ago

Weehawken, United States The HR SOURCE Full time

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

Handle and coordinate active cWe are seeking a highly organized and efficient Temporary Administrative Assistant to provide support to our team for a short-term contract. The ideal candidate will be a proactive problem-solver with strong communication skills and a meticulous attention to detail.

Key Responsibilities:

  • Reception and Communication:
  • Answer and direct incoming phone calls in a professional and courteous manner.
  • Greet visitors and provide assistance as needed.
  • Mail Management:
  • Sort and distribute incoming mail.
  • Prepare outgoing mail and packages.
  • SAP Data Entry:
  • Utilize SAP software for various tasks as required.
  • Maintain accurate records within the system.
  • Vendor Management:
  • Maintain logbooks for vendors, tracking arrivals and departures.
  • Process vendor invoices and utility bills for payment.
  • Office Administration:
  • Order and maintain office supplies, ensuring adequate stock.
  • Assist with general administrative tasks such as filing, photocopying, and scanning.
  • Security Guard Timekeeping:
  • Prepare sign-in sheets for security guards.
  • Maintain accurate attendance records.

Qualifications:

  • High school diploma or equivalent.
  • Proven experience in an administrative support role.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Experience with SAP software is highly desirable.
  • Excellent organizational and time management skills.
  • Strong attention to detail and accuracy.
  • Effective communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Schedule and confirm meetings
  • Ensure file organization based on office protocol
  • Provide ad hoc support around office as needed


Qualifications


  • Bachelor's degree or equivalent experience
  • Strong interpersonal, customer service and communication skills
  • Ability to multitask
  • Proficient in Microsoft Office suite

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