Project Coordinator

4 weeks ago

Bellevue, United States AirReps Full time

Our Company

Air Reps offers distinct advantages in solving challenging problems that often arise in HVAC design and installation projects. We don’t believe in a one-size-fits-all approach to any HVAC challenge. Instead, Air Reps employs some of the most creative minds in the business who can provide innovative answers that stand the test of time.


Why work with us?

> Benefits are effective on day one for all full-time direct hires

> Training programs are available to help guide team members and develop new skills

> Growth Opportunities - there are immense opportunities to grow your career

> You will be part of a Global Company - our family brands are backed by Daikin Industries, Ltd.


Responsibilities

  • Uses project plans and specifications to develop pricing for bids, as well as manages bid and submittal preparation for plan and specifications, design-build and miscellaneous jobs.
  • Prepares project reports for management, client, or others.
  • Confers with project personnel/contractor to provide technical advice and resolve problems.
  • Works with manufacturers and contractors in processing warranty and freight claims.
  • Sets up new jobs, and maintains all job information/status, in QuickBase/Electronic file, as needed.
  • Schedule/Dispatch/Coordinate start-ups and tech support between technicians, customer and end user.
  • Orders equipment and parts from manufacturers, as specified by the Account Executive.
  • Enters sales orders and purchase orders and follows-up on parts by other order entries.
  • Resolves discrepancies in job progression to ensure client satisfaction.
  • Reviews project proposal or plan to determine time frame, funding limitations, procedures for accomplishing projects, staffing requirements, and allotment of available resources to various phases of projects.
  • Uses project plans and specifications to develop pricing for bids, as well as manages bid and submittal preparation for plan and specifications, design-build and miscellaneous jobs.
  • Assists with job take-offs and estimating.
  • Assist with training of new Project Coordinators.
  • Works closely with contractors, engineers and AE’s on equipment selections (ABB, Nailor, BAC).
  • Supports accounts payable and accounts receivable activities (project accounting), as requested.
  • Meet with customers/service technicians/engineers to build relationships.
  • Assist with training on Excel, Word, Adobe, SelectWorks.
  • Assists with job take-offs and estimating.
  • Take part in jobsite, or office meetings, with customers to discuss equipment and solutions to problems.
  • Communicates and updates customer and Account Executive on shipping schedule, as well as coordinates shipments and deliveries of product to jobsites.

Qualifications

  • Working knowledge of Microsoft Word, Excel, Adobe, and Outlook is required. Must be very versed with product selection and ordering systems (Sage, ABB cBOL, Nailor SelectWorks, BAC Connect, Daikin Tools, etc.).
  • Ability to read, analyze, and interpret financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers in a timely, and professional, manner. Outstanding written and communication skills with attention to detail.
  • Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
  • Previous experience and/or current skills must include: Superior problem-solving skills, organization, proven ability to manage detail on multiple projects simultaneously, while under pressure/deadlines, demonstrated ability to work effectively, both independently and as part of a team, strong interpersonal skills and professional attitude.
  • Two-year College or university is required; or two to four years related experience and/or training; or equivalent combination of education and experience.

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