Event Manager

4 weeks ago

Bristol, United States Robert Half Full time

We are hiring an Events Planner & Manager for one of our clients on a full-time basis. This position requires in office 3-4 days per week, and national travel on a quarterly basis. If you are an experienced events manager, who has proven experience negotiating contracts with venues, working with event management software, coordinating logistics, and is comfortable with national travel- we encourage you to apply


You will be responsible for overseeing all aspects of event planning and management, from initial concept development to post-event evaluation. You will play a crucial role in ensuring that events run smoothly and successfully, meeting the objectives and expectations of clients.


  • Conduct venue research, negotiation, and booking
  • Handling all coordination and scheduling of conferences
  • Work hand in hand with events management companies day of events
  • Work in event management software system Swoogo
  • Collaborate with clients understand their event objectives, preferences, and budget constraints
  • Develop event concepts, themes, and timelines in line with client requirements
  • Coordinate with vendors, suppliers, and contractors for catering, entertainment, decorations, audiovisual equipment, etc.
  • Create and manage event budgets, ensuring cost-effectiveness and adherence to financial constraints
  • Obtain necessary permits and licenses for events, ensuring compliance with local regulations
  • Coordinate event logistics, including transportation, accommodation, and scheduling for guests, speakers, and participants
  • Arrange for setup, layout, and breakdown of event spaces in tandem with outsourced events management company
  • Oversee onsite operations during events to ensure smooth execution
  • Address any issues or emergencies that may arise during events


Marketing and Promotion:

  • Develop marketing strategies and promotional materials to attract attendees and sponsors.
  • Utilize various channels, including social media, email campaigns, and traditional advertising, to promote events
  • Monitor RSVPs and ticket sales to track event attendance and revenue


Qualifications:

  • Bachelor's degree in Event Management, Hospitality, Marketing, Business Administration, or a related field
  • Experience with Event Management Systems/Software Swoogo (or similar)
  • Proven experience in event planning and management, preferably in a corporate or agency setting.
  • Strong organizational, communication, and interpersonal skills
  • Ability to multitask, prioritize tasks, and work well under pressure
  • Proficiency in Microsoft Office Suite
  • Flexibility to travel, work evenings, weekends, and holidays as required by event schedules

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