Office Coordinator
2 weeks ago
Our business consulting client in Los Angeles is looking to add a dynamic, proactive, and self motivated Office Coordinator to join their rapidly growing team. Ideally you will be able to prioritize work, provide excellent customer service, and help to foster a team atmosphere in a professional, fast-paced environment. If this sounds like you, we want to hear from you APPLY HERE
Hours: Monday-Friday 8am-5pm
Schedule: on-site
Opportunity: contract
Pay: $28-$30/hour
Location: Los Angeles, CA
Job Duties:
Office Coordination:
- Serve as Office Coordinator handling day-to-day facility needs.
- Coordinate visitor interactions, greeting and providing assistance, and serving as Interview Greeter.
- Manage incoming calls.
- Disseminate office-wide announcements and property management communications.
- Handle conference room reservations.
- Manage facility and office equipment maintenance, including coordination with property management and scheduling vendor visits.
Security & Safety:
- Issue access fobs/badges to new hires and terminate access for off-boarded employees.
- Manage temporary badges and serve as Fire Warden.
IT Service Needs:
- Maintain inventory of IT equipment and peripherals, communicating with HR/IT regarding on/offboarding.
- Apply common IT resolutions to technical issues and prepare FedEx labels for laptop returns.
Mail and Package Handling:
- Process incoming and outgoing domestic and international mail and packages.
- Coordinate outgoing courier packages and schedule pickups.
General Office Administrative Support:
- Maintain cleanliness and organization of kitchen, copy/printing area, and office supplies.
- Assist with food catering for meetings/events and manage inventory of office supplies.
- Administer office expenses and invoice processing.
- Coordinate employee parking and parking validation for visitors.
- Update floor plans and space allocations quarterly and maintain local office instructional documents.
- Provide general support tasks such as faxing, copying/scanning.
- Manage/update content on SharePoint
New Hire Set Up:
- Welcome new hires via email with office-related information and coordinate security access and parking.
- Arrange on-site new hire photo shoots and confirm seating arrangements.
Qualifications:
• Preferably 5+ years of experience in a corporate office environment in a similar capacity.
• Possess an entrepreneurial mindset, coupled with critical thinking skills and a high level of emotional intelligence.
• Capable of effectively engaging with clients, vendors, and colleagues.
• Exceptional verbal and written communication skills, including proficiency in grammar and etiquette.
• Proficient in computer usage and calendar management, with familiarity in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat Pro, and other relevant software.
• Highly organized and detail-oriented, with a strong commitment to follow-through.
• Ability to tackle problems creatively, manage multiple tasks, and adapt to interruptions.
• Adherence to business professional attire standards.
Why choose Addison Group?
Pay: We negotiate high salaries using US Bureau of Labor Statistics
Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, 401K, and monetary bonuses
Permanent Employment: Many of Addison’s Administrative job openings lead to potential permanent employment
Connections: You connect directly with hiring managers from renowned organizations
Options: You are presented multiple employment options near your home
Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation
- Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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