Office Coordinator
4 weeks ago
This is an in-person role reporting to our office located in Koreatown/Hancock Park in Los Angeles. You will be expected to be at the office Monday-Friday, 9am-5pm, and occasionally additional hours as needed for deliveries, events, and clients. The Office Coordinator is the face of the Concept Arts physical space and a key member of our operations. The ideal candidate is highly personable, systematic, organized and is committed to helping employees and clients with little supervision. A professional and cool under pressure attitude are crucial to this role. You are a self-starter with excellent communications skills. Responsibilities include:
- Ensure the smooth operation of the office by overseeing and coordinating local facilities-related matters; managing meeting spaces; receiving and sorting mail and packages; maintaining supplies, inventory, equipment, and overall tidiness of the office
- Perform various administrative tasks in an effective and efficient manner
- Receive all incoming telephone calls, general company emails, and mail and distribute to appropriate individuals
- Assist with outgoing mail, shipping, and courier needs
- Corresponding with the building management, including managing keycard requests and maintenance issues in a timely manner
- Liaise with and oversee contractors and vendors to enable facilities maintenance and repairs
- Keep track of all purchases/expenses and report to accounting team in a timely manner
- Maintain physical space, ensuring a safe, clean, organized, and functional environment and informing cleaners of any areas that need extra attention
- Provide insight about office and employee needs to Operations Team
- Be an active participant in creating the office culture by sharing, collecting and administering ideas for a positive workspace that embodies the company culture
Requirements
- Valid Driver's License
- Mature with strong work ethic, high level of integrity, sense of dedication, and commitment to strive for excellence
- Handle confidential information with discretion
- Organizational skills and good attention to detail
- Concise verbal and written skills to effectively communicate productively with wide range of people, both internally and externally
- Ability to work collaboratively with all functions of the organization and provide excellent customer service, interacting effectively with all levels of management and employees
- Self sufficient, ability to work independently with minimal supervision
- Comfortable dealing with a variety of people on the telephone, e-mail, and in person, in a friendly, efficient, and professional manner
- Cheerful and welcoming demeanor with a calm, confident, and positive attitude; easily builds rapport
- Strong computer skills
- Reliable form of transportation
- Team player
- Flexible and willing to learn and take on additional responsibilities
- Interest in handling studio requests and coordination
About Concept Arts
Concept Arts was officially founded in Los Angeles in 1980, eight years after its beginnings in 1970's London. From the iconic 1985 Teen Wolf poster and She's Gotta Have It in 1986, to genre-defining key art for The Matrix in 1999, to the groundbreaking 2021 digital campaign for Wandavision, we've been a part of some of pop culture history's most indelible moments.
Our agency has grown up alongside the entertainment industry for half a century, and taken part in the evolution of creative advertising since before the Internet. Even as we've expanded into the digital space with award-winning social campaigns and 360 executions, we've never forgotten our roots.
Institutional memory and long-term growth have proved what we always believed: fulfilled people produce quality work. Concept Arts offers every employee multiple avenues for career growth and empowerment within our company.
From dedicated culture forums, to mentorship programs, and more, we strive to give each individual the resources they need, and the opportunity to explore their potential.
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