Administrative Assistant
3 weeks ago
Administrative Assistant – Commercial Real Estate
Direct Hire; up to 60k
Houston, TX 77024
**Previous real estate experience is required, preferably in Commercial Real Estate**
Duties:
- Provide full cycle administrative support to a team of busy brokers to include calendar management, mail/shipping/delivery oversight, email correspondence, etc.
- Schedule, coordinate, and attend meetings; take detailed notes and distribute
- Arrange conference calls; act as gatekeeper in person and via incoming calls; respond and react accordingly
- Coordinate and manage marketing and research requests
- Order and coordinate installation of property signage
- Update and distribute leasing reports
- Assemble and organize property research data
- Support with marketing, social media, and website initiatives to include updating and keeping current various sites including LinkedIn, etc.
- Prepare leases, presentations, and other real estate documents
- Handle office managerial duties to include errands (Costco), office supply management, facilities and building management partnership, etc.
- Manage electronic and paper filing systems
- Handle light accounting-related duties; prepare expense reports; reconcile credit card statements (future task)
Qualifications:
- Bachelor’s degree in business administration or equivalent highly preferred
- Previous real estate experience is required to support multiple real estate brokers
- Excellent Microsoft Office Suite skills; tech and software savvy
- Superior written and verbal communication skills
- Outstanding organizational skills and ability to juggle multiple tasks at once
- Collaborative approach, take initiative, and think independently
- Organizational and multi-tasking skills; efficient and accurate
- High energy, positive spirit, and commitment to work in a fast-paced and dynamic environment
- Friendly and professional demeanor; exercise discretion and confidentiality
Other Information:
- Newly created position that will be utilized a lot; the role will unfold as the team settles in and can delegate; will be a combo of administrative assistant, executive assistant, and project manager; will wear many hats
- Small, collaborative office with talented and busy brokers
- Benefits and PTO
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