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Temporary Director of Integrated Resources

3 months ago

New York, United States Clarity Recruiting Full time

Our client is a well-known creative agency, seeking a Temporary Procurement and Resourcing Specialist to support their team. The ideal candidate will have 5-10yrs of experience within the space, prior supply onboarding suppliers, and the ability to navigate and manage contract-related repositories. Please note this is a contract position covering a Mat Leave starting ASAP - end of October.


Hybrid 2-3 days in office at their Tribeca office.


Responsibilities:

  • Manage Agency paperwork and onboarding of vendors and independent contractors from initial reach out to executed agreements
  • Work daily with Project Teams, HR and Legal, APAC and EMEA regions managing workflows and associated paperwork (W9, ACH forms, Agreement Documents, etc.) for onboarding vendors and independent contractors
  • Work within Agency Contract Management SharePoint repository managing and filing agreements, MSA’s and SOWs, and other vendor and client-related paperwork
  • Manage COI requests for Agency Business Units
  • Reach out to vendors and independent contractors for updated insurance documents
  • Enter Vendor and Independent Contractor information into the supplier manager, so Purchase Orders and payments can be processed
  • Work with the APAC region and review supplier paperwork that comes in before signing off on the agreement. Once approved, the APAC region sets up a vendor or independent contractor in the supplier manager in our project management software
  • Work with the Account Services team to track project documentation and update Project information
  • Work closely with the Chief Information Officer, focusing on procurement and resourcing, working with vendors, contracts, and agreements.
  • Collaborate with the finance and operations teams to set up POs, handle insurance and contractor paperwork, process supplier payments, contractor invoices, related systems implementation, and more.
  • Regularly interact with the operations, finance, and production teams, acting as a liaison between these departments.


Requirements:

  • 5-10+ years of proven experience in a similar role within a creative agency environment.
  • Strong organizational skills and attention to detail.
  • Prior experience onboarding suppliers and familiarity with legal and contractual processes.
  • Ability to navigate and manage contract-related repositories.
  • Effective communication skills for coordination with various teams and regions.
  • Experience working in a Mac-based organization
  • Software knowledge, including Excel, Office 365, DocuSign, AdobeSign, DropBox, Sharepoint, Project Management software (such as Asana, Monday.com, Basecamp, etc.), and other related programs
  • Enjoys working in a dynamic and collaborative environment


Comp: $45/hr - $50/hr