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Assistant Project Manager

2 months ago

Gainesville, United States The Collier Companies Full time

The Collier Companies is currently seeking an Assistant Project Manager

This is an on-site role, reporting out of The Collier Companies Florida Home Office in Gainesville, which offers beautiful natural areas, a temperate climate, and tremendous educational, cultural, and commercial opportunities. Gainesville was recently ranked as one of the top 10 places to live in the United States.

As an Assistant Project Manager, you will work on some of The Collier Companies' active construction projects. Building rapport with and working with general contractors and vendors on billing while updating project scheduling and assisting the development team with plans for new builds. A successful Assistant Project Manager will have great time management, organization, and communication skills with a high level of attention to detail.

Perks – The Good Stuff:

  • The Collier Companies 401k match is 100% of your contribution up to 10% of your gross income.
  • Up to 24 days off during your first year with an annual increase
  • Stylish TCC logo attire provided.
  • Comprehensive medical, dental & vision insurance.
  • Group & supplemental life insurance policy options.
  • Reimbursement accounts & prepaid legal services.
  • Career growth opportunities.
  • Industry education opportunities.


Planning, Design, Permitting, Estimates, Bidding, and Buy-out:

  • Prepare preliminary estimates during the design phase of work.
  • Coordination of drawings and design of the professionals involved in the project.
  • Consult with the Project Manager to prepare a project construction schedule and submit it to Senior Management for approval.
  • Perform material take-offs and distribute to vendors for pricing.
  • Receive the bids, analyze same, and consult with Senior Management before award of contracts.
  • Ensure that all subcontracts and proper Certificates of Insurance are on file prior to the commencement of work by any general contractor.
  • Ensure that all performance and payment bonds or letters of credit, if required, have been received.
  • Investigate cost savings methods, materials, and procedures, and generally keep abreast of the state-of-the-art techniques.
  • Prepare and maintain bid packages for each project
  • Summary of third-party contracts for the executive team
  • Maintenance of action item list for all ongoing projects

Construction:

  • Review and update the construction schedule with the Project Manager weekly.
  • Maintain a current “stick” set of plans in the office.
  • Distribute revised plans and specifications to the Project Manager, Director of Construction, and Executive team.
  • Procure, receive, track, review, distribute, seek approval as necessary, and approve shop drawings and submittals.
  • Maintain a record of change orders and their impact on job cost and the construction schedule.
  • Assist the Project Manager in anticipating and avoiding problems that may affect the construction schedule and/or budget.
  • Advise the project team of any potential impacts to the project schedule or budget.
  • Maintain forms for administering each project.
  • Interact with subcontractors and general contractors to resolve contractual disputes.
  • Request all safety-related documentation.
  • Confer with the Project Manager daily regarding problems that may arise.
  • Preparing payment application packages for the bank draws throughout the project

Project Closeout:

  • Assist in obtaining information required for the loan closing.
  • Assist in and ensure the accuracy of the final project cost.
  • Obtain, assemble, distribute, and file all as-built drawings, warranties, certificates of occupancy, and final lien releases for the project.
  • Provide documentation needed for the Owner’s close-out manual.
  • Ensuring onsite staff has all documentation needed for the maintenance of property.
  • Preparation of an after-action report detailing the pitfalls and successes of the project.
  • Assist with warranty coordination on an as-needed basis.

Additional Responsibilities:

  • Daily communication on behalf of superintendents, sub-contractors, and property owner, to ensure all teams have current plans, revisions, and updates to the construction schedule.
  • Payment and tracking of invoices
  • Maintenance of cloud-based file system for various projects
  • Tracking of overall project costs via Excel tables

Qualifications & Requirements:

  • Bachelor’s degree in Construction or Civil related field preferred or equivalent relevant experience
  • Minimum of 1 internship in the construction field with a stable employment history and several references
  • Proficient in Bluebeam, Excel, Word, Outlook, PowerPoint, and Project; knowledge of Procore, Timberline, and Phoenix software a plus
  • OSHA 10- or 30-hour card preferred
  • Reliable personal vehicle and valid Driver’s License

Our Culture – How We’re Different:

The Collier Companies is a fast-growing company that fosters a professional attitude and a strong team spirit. We are committed to training our teams well, honoring their achievements, and promoting from within. The Team Members who work here are outgoing, caring, and proud of what they do.

  • At The Collier Companies, we recognize TEAM MEMBERS for being the foundation of our success.
  • Our mission is PROUDLY MAKING YOUR HOME THE HEART OF OUR BUSINESS.
  • We are good STEWARDS to each other, believe in collaboration, and support one another to achieve our mission.
  • We PRIDE ourselves on the principles taught in “The 7 Habits of Highly Effective People”, written by Stephen Covey.
  • The Collier Companies Team Members are committed to CANI (Constant & Never-Ending Improvement) & to utilizing our I&R (Initiative & Resourcefulness) to find solutions that are BOTH E&E (Efficient & Effective) that we implement via IIT (I Intend To ____)
  • We are committed to ONGOING LEARNING – At The Collier Companies & sponsor Book Clubs that support growth.
  • GROWTH – We have a goal to double in size within the coming decade Our team members have a FIRE IN THE BELLY and hold the torch with a BURNING SENSE OF URGENCY
  • We bring STABILITY into the marketplace and to our residents with a PERPETUAL HOLD strategy. This benefits our human capital, finances, and customer experience.
  • ROOTED – We are a privately owned group that’s been in business since the 1970s and the world’s largest privately owned student housing company and growing multi-family apartment organization

At The Collier Companies, it's all about people. Our Residents depend on us to be observant, interested in their lives, and quick to respond to their needs. We enjoy working with them and with each other. Every day is different: rewarding, challenging, and fun. When someone rents at the Collier Companies, they are entrusting us with providing their Home, something fundamental to their emotional, spiritual, and physical well-being and we consider that both a wonderful Honor and a significant Duty that we are passionate about. We ask all that join us to commit to doing likewise.

PROUDLY MAKING YOUR HOME THE HEART OF OUR BUSINESS

Background checks are an employment requirement. Upon submission of your application, you will be invited to complete our candidate assessment.

These are required steps in the hiring process.

The Collier Companies is an Equal Opportunity Employer

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