Chief of Staff

4 weeks ago

Miami Beach, United States Fourth Floor Full time

Our client, a well-know Private Equity Firm is seeking a temp Chief of Staff to join their Miami Beach team from 8/13-8/16

This candidate will be proactive, energetic, detail-oriented; able to anticipate the CEO’s needs and provide exceptional service in a timely manner.

They are seeking a highly organized and sophisticated individual with the ability to manage multiple tasks and strategically prioritize them.


*Must be open to interviewing TODAY

*ASAP need - Need someone to start tomorrow and lasts until Friday 8/16

*Fully onsite


Responsibilities:

  • Collaborate with estate staff to manage entire estate: 10,000+ square foot home and grounds (1/2 acre)
  • Oversee the operation, repairs, and routine maintenance of the Estate and provide regular feedback on the status of ongoing projects.
  • Contact, screen, propose and oversee vendors
  • Compare multiple bids, supervise work, review invoices and track budgets.
  • Supervise and coordinate onsite activities and provide day-to-day direction to outside contractors, landscapers, gardeners, vendors, and other service and goods providers including scheduling appointments for service
  • Prepare maintenance schedule to address estate needs and conduct regular walkthroughs of property
  • Supervise construction and renovation projects, from coordination of schedules to monitoring and daily oversight of subcontractors
  • Maintain seasonal routines and procedures for the household interior and exterior needs: landscaping, window washing, power washing, etc.
  • Walk estate and household regularly to assess landscaping, irrigation, and general estate condition are aligned with Principal’s standards.
  • Plan and coordinate events taking place at the estate in conjunction with other estate staff (Executive Assistant, Personal Chef, and Housekeeper)
  • Supervise Housekeeper
  • Assist with organization of Principal’s office and other areas of the estate (including staff quarters) including stock miscellaneous household items as needed, and maintenance of vehicles
  • Maintain all professional and personal files in an organized manner with appropriate safeguarding of confidential information
  • Schedule and coordinate Principal’s calendar; schedule calls & meetings, coordinate activities, manage relationships and information flow with all business associates, including board members and staff
  • Arrange worldwide travel and accommodations of CEO’s business and personal travel, book accommodations and reserve ground transportation between airport, hotel, board meetings, and outside dinners
  • Assist with receiving, screening, and routing incoming telephone calls, mail, publications and correspondence; proactively handle information requests and maintain call log



Requirements:

  • Exceptional project management skills
  • Excellent interpersonal skills to establish and maintain support
  • Superior process and time management skills
  • Tech savvy candidate who can leverage technology and is proficient in modern technology including knowledge of MS Office Suite (particularly Microsoft Outlook)
  • General understanding of household mechanical systems, appliances, technology and routine maintenance practices of these systems
  • Must be a self-starter and treat the property as if it is their own
  • Outstanding references from both current and previous employers
  • Flexible scheduling with ‘24/7’ mentality
  • Valid driver’s license
  • 4-Year degree from accredited college or university strongly preferred


If this sounds like a good fit, please submit your resume for consideration


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early

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