Executive Assistant
1 month ago
Client: Internationally Known Non-profit Organization
Role: Temporary Executive Assistant
Pay Rate: $40/hr - $45/hr
Location: Midtown, Manhattan (*Hybrid Schedule - 3 days a week in office*)
Duration: 3+ months with the opportunity to extend based on performance
Job Description:
Executive Support:
* Completes a broad variety of administrative tasks for the President & CEO and Executive Leadership Team including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging travel plans, itineraries, and agendas; and compiling documents for meetings
* Plans, coordinates, and ensures the President & CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, ensuring appropriate access to the President & CEO's time and office
* Provides a bridge for smooth communication between the President's Office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
* Works closely and effectively with the President & CEO to keep her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a confidant, having a sense for the issues taking place in the environment and keeping the President & CEO updated
* Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President & CEO, some of which may have organizational impact
* Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the President & CEO's ability to effectively lead the organization
* Handles matters expeditiously, proactively, and follows-through on assignments to successful completion, often with deadline pressures
Board Support and Liaison:
* Serves as the President & CEO's administrative liaison to Board of Directors
* Assists Board members with meeting scheduling with the President & CEO, and other supports as needed
* Maintains discretion and confidentiality in relationships with all Board members
Executive Leadership Team Liaison:
* Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending meetings as requested by the President & CEO
* Assists in coordinating the logistics and agenda of senior management team meetings and off-sites, and all- staff meetings
Communications, Partnerships, and Outreach:
* Ensures that the President & CEO's bio is kept updated and responds to requests for materials regarding the President & CEO, and the organization in general
* As requested, edits and completes first drafts for written communications to external stake holders
Strategic Initiatives:
* Works with the Strategic Initiatives team in coordinating the President & CEO's outreach activities
* Follows up on contacts made by the President & CEO and supports the cultivation of ongoing relationships
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