Executive Assistant

3 weeks ago

New York, United States Dau Ventures Full time
Job DescriptionJob Description

Job Title: Executive Assistant (no experience necessary, we provide training). Mostly remote, with travel between New York City / Tampa when needed in person. 

Job Summary:
We are seeking a highly organized and proactive Executive Assistant to provide personalized administrative support in a well-organized and timely manner. The ideal candidate will be responsible for managing the executive’s day-to-day schedule, coordinating travel arrangements, handling correspondence, and performing various administrative tasks to ensure smooth operations within the executive office.

Responsibilities:
1. Calendar Management: Organize and maintain the executive’s schedule, including scheduling meetings, appointments, and travel arrangements.

2. Communication Management: Handle incoming and outgoing communications on behalf of the executive, including emails, phone calls, and written correspondence.

3. Travel Coordination: Arrange domestic and international travel logistics, including flight bookings, accommodation, and visa requirements.

4. Meeting Support:Prepare meeting agendas, attend meetings, take minutes, and ensure follow-up actions are communicated and completed.

5. Administrative Support: Assist with document preparation, including drafting correspondence, presentations, and reports. Maintain office filing systems and ensure accurate record-keeping.

6. Project Coordination: Coordinate special projects and initiatives as assigned, ensuring deadlines and objectives are met.

7. Relationship Management: Build and maintain positive relationships with internal and external stakeholders, including clients, suppliers, and team members.

8. Confidentiality: Handle confidential information with discretion and integrity.

Requirements:
- Excellent organizational and time management skills with the ability to prioritize tasks and work under pressure.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.
- Ability to anticipate needs and proactively resolve issues.
- High degree of professionalism and strong work

Benefits:
- Competitive salary and benefits package.
- Opportunities for professional development and growth.
- Dynamic and collaborative work environment.
- Contribution to meaningful projects and initiatives.

Company Description:
Real Estate office expanding to FL

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This job description outlines the key responsibilities, requirements, and expectations for a Personal and Executive Assistant role. It serves as a guide for potential candidates to understand the scope of the position and what the company expects in terms of skills and experience.

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