Receptionist

2 weeks ago


Los Angeles County, United States LHH Full time

LHH Recruitment Solutions is seeking a Receptionist in Los Angeles, CA This is a permanent opportunity.


Responsibilities:

  • Answering incoming phone calls from main line
  • Direct calls to appropriate person and take messages
  • Greet visitors & identify reason for their visit
  • Maintain professional appearance of reception area, conference rooms and all common areas (kitchen, copy room, war room and hallway)
  • Coordinate scheduling use of large and small conference rooms
  • Prepare conference rooms for meetings water, pitcher, water in Keurig machine, fix the chairs
  • Maintain clean conference rooms
  • Provide parking validations, if permitted
  • Prepare monthly copy log
  • Prepare monthly parking log
  • Processing of Incoming Documents
  • Circulate emails sent from District Courts, Bankruptcy Courts, Appeals Courts
  • Incoming Mail
  • Circulate emails to office with a list of documents received
  • Deliver documents to secretaries or file clerk for scanning
  • Daily check and fill all printers and copiers with paper
  • Keep copier and file rooms tidy and organized
  • Keep track of supply inventory (office and kitchen)
  • Order office supplies
  • Order letterhead, envelopes, and business cards
  • Order kitchen supplies
  • Restock supplies when they arrive
  • Run dishwasher
  • Assist in organizing events as needed, as well as assist in set up and clean up
  • Receive packages delivered to the suite
  • Pick up incoming mail and Drop off outgoing mail in mailroom
  • Sort and process mail
  • Prepare Fedex, UPS mailing labels and Process Returned mail
  • Reserve attorneys for remote court appearances and update calendar entry
  • Administrative support for everyone
  • Backup file clerk scanning, filing


Qualifications:

  • 1-2 years of law office experience preferred, but not mandatory
  • 1-2 years of reception experience
  • Superior customer service skills
  • Strong attention to detail and ability to multi-task effectively
  • Self-starter with ability to work independently, as well as in a team environment
  • Knowledge of and experience using Microsoft Office Suite (Outlook, Word, Excel) a must
  • Knowledge of and experience with an electronic document management system, Clio and DropBox a plus


Salary:

$22.00 - $25.00 per hour


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