Office Manager

24 hours ago


Chicago, United States Synergy Interactive Full time

Position Overview:

We are looking for a reliable, observant, and proactive individual to manage our front desk and office operations for our organization who are co-located in Chicago. The ideal candidate for our Office Manager role is a dynamic and organized professional whose stellar prioritization and problem-solving skills and exceptional attention to detail will ensure the smooth operation of our office environment. Our Office Manager will be responsible for administrative support to employees, office operations, facility management, travel and event coordination, as well as serving as a knowledgeable communication hub for the company.

Responsibilities:

  • Greet and assist visitors in a professional and friendly manner
  • Answer and direct phone calls to appropriate personnel
  • Maintain a clean and organized reception area and office space
  • Coordinate office maintenance and manage relationships with vendors and service providers
  • Manage incoming and outgoing mail, packages, and deliveries
  • Order office supplies and maintain inventory levels
  • Coordinate catering for daily lunch and team meetings/events including setup/cleanup
  • Schedule appointments and meetings and manage conference room bookings
  • Plan and manage logistics for meetings, conferences, and team-building activities
  • Coordinate travel arrangements and accommodations for staff
  • Process travel and office expenses and maintain accurate records
  • Assist with administrative tasks such as data entry, filing, and document preparation
  • Improve office productivity by implementing and optimizing administrative procedures
  • Support HR with onboarding procedures for new hires
  • Collaborate with other departments to ensure efficient communication and workflow
  • Handle sensitive information with confidentiality and discretion

Qualifications:

  • High school diploma or equivalent; additional qualifications in office administration or related field are a plus
  • Proven success in a similar role in a fast-paced environment such as a startup
  • Expert attention to detail and problem-solving skills
  • Excellent communication and interpersonal skills
  • Strong organizational and multitasking abilities
  • Proven ability to prioritize tasks and work independently
  • Professional appearance and demeanor
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Google Calendar, Google Docs, Google Sheets), and general office equipment
  • Experience with Notion and Slack is definitely a plus
  • Reliable transportation is required (running errands as needed)
  • Ability to lift approximately 25 lbs when necessary



  • Chicago, Illinois, United States General Dental Office Full time

    Job OpportunityWe are seeking a highly skilled and organized individual to join our team as a Front Desk Administrator at General Dental Office.The ideal candidate will have experience in a dental office setting and be proficient in managing administrative and business functions.Responsibilities will include:Managing office operations and administrative...


  • chicago, United States Cook County Treasurer's Office Full time

    General OverviewThe Chief Information Officer (ClO) provides leadership and management for all information technology services and operations. The ClO is charged with the implementation of policies and procedures as they apply to technology. He/she is expected to make appropriate recommendations for improvements and/or additions that enhance the efficiency...


  • Chicago, United States Cook County Treasurer's Office Full time

    General OverviewThe Chief Information Officer (ClO) provides leadership and management for all information technology services and operations. The ClO is charged with the implementation of policies and procedures as they apply to technology. He/she is expected to make appropriate recommendations for improvements and/or additions that enhance the efficiency...


  • Chicago, United States Cook County Treasurer's Office Full time

    General OverviewThe Chief Information Officer (ClO) provides leadership and management for all information technology services and operations. The ClO is charged with the implementation of policies and procedures as they apply to technology. He/she is expected to make appropriate recommendations for improvements and/or additions that enhance the efficiency...


  • Chicago, Illinois, United States Cook County Treasurer's Office Full time

    About the RoleThe Chief Information Officer (CIO) is a key leadership position at the Cook County Treasurer's Office, responsible for driving the strategic use of technology to support the office's mission and goals.Key ResponsibilitiesTechnology Strategy and PlanningDevelop and implement a comprehensive technology strategy that aligns with the office's...


  • Chicago, Illinois, United States Global Office Full time

    {"title": "Senior Manager, Global Benefits", "description": "Job SummaryGlobal Office is seeking a highly experienced Senior Manager, Global Benefits to lead our benefit programs across the Americas, EMEA, and APAC regions. This role will require strategic and operational expertise to design and implement competitive benefits programs that promote holistic...

  • Office Manager

    6 days ago


    chicago, United States Mack & Associates, Ltd. Full time

    A dynamic financial services firm in the heart of Chicago is on the lookout for an energetic and detail-oriented Office Services Manager to join its team! This key role is all about creating a well-oiled, highly efficient office environment that supports a thriving 100-person executive team. The Office Services Manager will take charge of day-to-day office...

  • Office Manager

    7 days ago


    Chicago, United States Mack & Associates, Ltd. Full time

    A dynamic financial services firm in the heart of Chicago is on the lookout for an energetic and detail-oriented Office Services Manager to join its team! This key role is all about creating a well-oiled, highly efficient office environment that supports a thriving 100-person executive team. The Office Services Manager will take charge of day-to-day office...

  • Office Manager

    2 weeks ago


    Chicago, United States Mack & Associates, Ltd. Full time

    A dynamic financial services firm in the heart of Chicago is on the lookout for an energetic and detail-oriented Office Services Manager to join its team! This key role is all about creating a well-oiled, highly efficient office environment that supports a thriving 100-person executive team. The Office Services Manager will take charge of day-to-day office...

  • Office Manager

    6 days ago


    Chicago, Illinois, United States OpenGov Full time

    Job SummaryThe Office Manager will be responsible for ensuring the smooth operation of the office, providing exceptional customer service, and maintaining a positive and productive work environment. This role is based in OpenGov's Chicago office and is scheduled for 30-40 hours per week, with benefits eligibility.Key ResponsibilitiesGreet and welcome guests,...

  • Office Manager

    4 weeks ago


    Chicago, United States Webinar Demo Account Full time

    Job Summary: Webinar Demo Account is seeking a highly organized and motivated individual to join our team as an Office Manager in Chicago, Illinois. This is a full-time, hourly administrative position with a focus on managing office operations and providing support to our team. In this role, you will play a crucial role in maintaining the efficiency and...

  • Office Manager

    2 weeks ago


    Chicago, Illinois, United States Wpromote Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Manager to join our team in Chicago. As an Office Manager, you will be responsible for ensuring the smooth operation of our Chicago and NYC offices, providing exceptional customer service, and supporting our employees and visitors.Key ResponsibilitiesManage office services, including...

  • Office Manager

    2 weeks ago


    Chicago, Illinois, United States Stout Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Manager to join our team at Stout. As the first point of contact for clients and visitors, you will be responsible for maintaining a professional and welcoming environment.Key ResponsibilitiesOffice Operations: Manage the day-to-day activities of the office, including supervising the...

  • Office Manager

    3 weeks ago


    Chicago, United States North Bridge Staffing Group Full time

    Temporary Office Manager (West Loop)Location: West Loop, Chicago, ILType: Temporary (2-8 weeks, depending on need)Compensation: $45-$50/hourStart Date: September 16, 2024Schedule: Monday-Friday, 4 days onsite per weekOverview:Our client in the West Loop is seeking a highly organized and proactive Temporary Office Manager to manage office operations. The...

  • Office Manager

    4 weeks ago


    Chicago, United States Spirits Investment Partners Full time

    Job Description - Office Manager The ideal candidate will exhibit professional standards, excellent communication skills, takes initiative on various projects and tasks, and prioritizes daily tasks. A strong ability to be flexible in your day-to-day and make yourself available to C-Suiteemployees will ensure your success and provide an opportunity for growth...

  • Office Manager

    2 weeks ago


    Chicago, Illinois, United States Stout Risius Ross Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Manager to oversee the day-to-day operations of our office. The successful candidate will be responsible for managing the administrative team, maintaining the office space, and ensuring seamless communication with various stakeholders.Key ResponsibilitiesSupervise and coordinate the work...

  • Office Manager

    5 days ago


    Chicago, Illinois, United States Stout Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Manager to join our team at Stout. The successful candidate will be responsible for managing the day-to-day operations of our office, ensuring a smooth and efficient work environment.Key ResponsibilitiesManage the organization, maintenance, and cleanliness of the entire office...

  • Office Manager

    3 days ago


    Chicago, Illinois, United States Constangy Brooks Smith & Prophete LLP Full time

    Job SummaryThe Office Manager position is a non-exempt, hourly role that reports to the local Office Head and involves significant interaction with the firm's administrative departments in Atlanta. As a Legal Assistant, the Office Manager works closely with two or more attorneys, providing clerical and legal secretarial assistance, making travel...

  • Office Manager

    6 days ago


    Chicago, Illinois, United States Stout Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Manager to join our team at Stout. The successful candidate will be responsible for managing the day-to-day operations of our office, ensuring a smooth and efficient work environment.Key ResponsibilitiesManage the organization, maintenance, and cleanliness of the entire office...

  • Office Manager

    2 months ago


    Chicago, United States Spirit Investors Full time

    Job DescriptionJob DescriptionSalary: Job Description – Office ManagerThe ideal candidate will exhibit professional standards, excellent communication skills, takes initiative on various projects and tasks, and prioritizes daily tasks. A strong ability to be flexible in your day-to-day and make yourself available to C-Suiteemployees will ensure your...