Office Manager

1 month ago


Chicago, United States Spirit Investors Full time
Job DescriptionJob DescriptionSalary:

Job Description Office Manager


The ideal candidate will exhibit professional standards, excellent communication skills, takes initiative on various projects and tasks, and prioritizes daily tasks. A strong ability to be flexible in your day-to-day and make yourself available to C-Suiteemployees will ensure your success and provide an opportunity for growth in this role.

 

Primary Responsibilities


  • Ad hoc support:
    • Coordinate & support travel for C-Suite team, excluding CEO.
    • Order lunch for CEO daily; Order lunch for Chicago office 1x/week.
    • Execute internal shipment requests: FedEx (Domestic), DHL (International).
    • Manage Corporate Apartment - coordinating remote workers' time in Chicago, and reserving apartment(s)ahead of visits.
    • Weekly mail pick-up and sorting.
    • Make bank deposits, assist financial controller with occasional remote needs.


  • Event Assistance:
    • Assist Executive Assistant with occasional event planning, outside of office.
    • Assist Executive Assistant with monthly Chicago office "outings" - Happy Hours/Employee Birthdays.
    • Manage occasional in-office events, including coordinating any logistics or requests needed,


  • Office Organization:
    • Manage and maintain office files.
    • Regular ordering and maintenance of office supply stock.
    • Maintain employee directory & email distribution list.
    • Manage Onboarding/Off boarding.


  • Manage office-related vendor relationships: Uline, Printer, IT, Office cleaner, Courier service, etc.
  • Act as the point of contact for employee needs, in office and remote workers.
  • Maintain CEO's mailbox weekly- Organizing Open items/Follow ups for the Executive Assistant to review; Sorting through Spam/Junk.
  • Manage internal shipment requests with Office Assistant: FedEx (Domestic), OHL (International).


  • Support marketing team with social media community engagement: Heaven's Door, Instagram/Facebook.
  • Support Field Marketing team with liquor ordering via Break thru (Distributor) for in-office supply.



Qualifications

  • Must live in the Chicago Metro area.
  • Must have personal car for occasional office errand running.
  • Strong interpersonal and communication skills.
  • Close attention to detail.
  • Willingness to pivot tasks, in a time crunch.
  • Ability to multitask and handle personnel across our different brands.
  • Proficient in Microsoft Office suite.
  • Strong problem-solving skills and interest in our industry is a plus.


  • Chicago, United States Cook County Treasurer's Office Full time

    General OverviewThe Chief Information Officer (ClO) provides leadership and management for all information technology services and operations. The ClO is charged with the implementation of policies and procedures as they apply to technology. He/she is expected to make appropriate recommendations for improvements and/or additions that enhance the efficiency...


  • Chicago, United States Cook County Treasurer's Office Full time

    General OverviewThe Chief Information Officer (ClO) provides leadership and management for all information technology services and operations. The ClO is charged with the implementation of policies and procedures as they apply to technology. He/she is expected to make appropriate recommendations for improvements and/or additions that enhance the efficiency...

  • Office Manager

    1 week ago


    Chicago, United States Webinar Demo Account Full time

    Job Summary: Webinar Demo Account is seeking a highly organized and motivated individual to join our team as an Office Manager in Chicago, Illinois. This is a full-time, hourly administrative position with a focus on managing office operations and providing support to our team. In this role, you will play a crucial role in maintaining the efficiency and...

  • Office Manager

    1 month ago


    Chicago, Illinois, United States MediaOcean Full time

    What You Will Do: As the Office Manager at Mediaocean, we are looking for a creative and hardworking person to oversee the entire office. By collaborating with other global facilities team members, you will be a key factor in the employee experience and office dynamics in our Mediaocean office. You will become the "face" of the office and the point person...

  • Office Manager

    1 week ago


    Chicago, United States Spirits Investment Partners Full time

    Job Description - Office Manager The ideal candidate will exhibit professional standards, excellent communication skills, takes initiative on various projects and tasks, and prioritizes daily tasks. A strong ability to be flexible in your day-to-day and make yourself available to C-Suiteemployees will ensure your success and provide an opportunity for growth...

  • Office Manager

    5 days ago


    Chicago, United States Dental Dreams Full time

    Office Manager We are currently looking for a driven and team-oriented office manager to oversee all administrative operations in our office. You will take charge of all admin responsibilities for both front and back-office employees. As a company we pride ourselves on offering the best service consistently, efficiently, and with care. In addition, we hire...

  • Office Manager

    2 months ago


    Chicago, United States Arch Dental Full time

    Job DescriptionJob DescriptionLocated in the heart of Bucktown, Bucktown Wicker Park Dental is looking for a Full-time Office Manager to join our talented and compassionate team of dental professionals! Our dental practice focuses on providing excellent dental services to the community of Bucktown Wicker Park. The details of the job description are as...

  • Office Manager

    1 week ago


    Chicago, United States Arch Dental Full time

    Located in the heart of Bucktown, Bucktown Wicker Park Dental is looking for a Full-time Office Manager to join our talented and compassionate team of dental professionals! Our dental practice focuses on providing excellent dental services to the community of Bucktown Wicker Park. The details of the job description are as follows: Benefits for the Office...

  • Office Manager

    2 weeks ago


    Chicago, United States Corient Full time

    Join a team that values your ambition and empowers your growthAt Corient, we help high- and ultra-high-net-worth individuals, families and high achievers of all types enjoy a full life, while enabling them to preserve their wealth for future generations, and provide for the people, causes and communities they care about. We focus on exceeding expectations,...

  • Office Manager

    4 days ago


    Chicago, United States Ardmore Roderick Full time

    Job DescriptionJob DescriptionArdmore Roderick is a full-service civil engineering firm providing infrastructure design, construction services and program management to a variety of agencies. Headquartered in Chicago, we have offices in Champaign, IL, Orlando, FL, and Philadelphia, PA. Ardmore Roderick was recently named by Crain’s Chicago as one of the...

  • Office Manager

    3 months ago


    Chicago, United States Mack & Associates, Ltd. Full time

    Are you on the lookout for your next career move? Do you appreciate the freedom of a flexible schedule and the thrill of gaining diverse experiences? Are you eager to build an impressive resume by connecting with leading companies in Chicago?Join our distinguished staffing and recruiting firm located in the bustling heart of downtown Chicago! We are on a...

  • Office Manager

    3 weeks ago


    Chicago, Illinois, United States teamworkonline Full time

    OverviewThe Office Manager will provide administrative support to all OVG departments as needed. Primarily administrative duties may include, but are not limited to, assisting with basic accounting and HR duties, calendar support and scheduling for Senior Vice President and general clerical duties. Given the small size of the OVG onsite office, it is...

  • Office Manager

    3 months ago


    Chicago, United States North Vending LLC Full time

    Job DescriptionJob DescriptionNorth Vending LLC is looking for an Office Manager to join our team in our Northbrook office. The Office Manager is responsible for overseeing the general administrative functions and any events or activities in the office. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational...

  • Office Manager

    6 days ago


    Chicago, United States Spirits Investment Partners Full time

    Execute internal shipment requests: FedEx (Domestic), DHL (International).Event Assistance: Assist Executive Assistant with occasional event planning, outside of office.Manage office-related vendor relationships: Uline, Printer, IT, Office cleaner, Courier service, etc.Maintain CEO's mailbox weekly- Organizing Open items/Follow ups for the Executive...

  • Office Manager

    5 days ago


    Chicago, United States No7 Beauty Company Full time

    Position OverviewReports to the Chief Commercial and Operations Officer, supporting this role in addition to providing support to the Chief Marketing Officer. This role offers an opportunity to lead and manage the smooth operations of our Chicago based offices and ensure a seamless and efficient work environment. The ideal candidate is organized, proactive,...

  • Office Manager

    2 days ago


    Chicago, United States No7 Beauty Company Full time

    Position OverviewReports to the Chief Commercial and Operations Officer, supporting this role in addition to providing support to the Chief Marketing Officer. This role offers an opportunity to lead and manage the smooth operations of our Chicago based offices and ensure a seamless and efficient work environment. The ideal candidate is organized, proactive,...

  • Office Manager

    7 days ago


    Chicago, United States Avenica Full time

    Job Title: Office AdministratorLocation: Onsite 8 am - 4:30pm Chicago, IL 60624Compensation: $50,000 Annually + Bonus program  Overview: Avenica is currently evaluating talent for a reliable and highly organized Office Administrator to join our team. The ideal candidate will undertake administrative tasks, ensuring the rest of the staff has adequate...

  • Office Manager

    3 days ago


    Chicago, United States Addison Group Full time

    Office Manager Support Our Education client is seeking an Office Manager to join their team on a Contract basis. This role includes front desk management, communicating with families and administrative duties. Location: Chicago, IL - Onsite M-FPay: $19 - $23Job Title: Office Manager Main Duties and ResponsibilitiesThe tasks are as follows (might change a bit...

  • Office Manager

    3 days ago


    Chicago, United States Addison Group Full time

    Office Manager Support Our Education client is seeking an Office Manager to join their team on a Contract basis. This role includes front desk management, communicating with families and administrative duties. Location: Chicago, IL - Onsite M-FPay: $19 - $23Job Title: Office Manager Main Duties and ResponsibilitiesThe tasks are as follows (might change a bit...


  • Chicago, United States CE Back Office Remote Work Freelance Full time $600 - $775

    Initially 3 days per week for the first 1-2 months then will move to full time as the project gains momentum.Contract role.Working for a global professional services company, we are looking to engage learning and development specialists to support the design, content development and initial delivery of an enhanced associate learning journey with a focus on...