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Associate Director of Community Events

3 months ago

Louisville, United States DeSales High School (Louisville, KY) Full time

Company Description

DeSales High School is an all-male, college-preparatory Catholic school located in Louisville, KY. The school is committed to the total development of its students, providing a personalized learning environment that embraces high standards of character, commitment, and achievement. DeSales aims to educate each individual based on the pillars of Faith, Brotherhood, and Tradition.


Role Description

The Associate Director of Community Events & Volunteer Engagement is responsible for the planning & execution of all events produced by the President & the Advancement office.  The position works independently & with committees to execute effective & organized events within the budget & goals set prior to the event.  The position works with school administrators, faculty, staff & parent organizations as well as community partners and vendors.  This is a full-time, year-round position.


Principal Duties & Responsibilities

  • Lead the planning & execution of Advancement events including but not limited to: Benefit Feast, Bourbon, Brew & Bites Bash, Golden Legacy Mass & Breakfast (works with Alumni Relations & Outreach), Hall of Honors, Phonathon, Spring Raffle, Donor stewardship events and other events as planned
  • Directs and participates in set-up and tear-down for all events. 
  • Document and maintain accurate records of event execution & financial reporting 
  • Responsible for the set-up & management of website for all of the above events
  • Responsible for recruitment & management of volunteers for above events
  • Works with Alumni Relations & Outreach on the recruitment & organizing of student participation in events
  • Assists the Alumni Relations & Outreach position planning successful events around alumni
  • Responsible for planning & leading committee meetings for all fundraising events including, but not limited to procurement of items, basket design, thank you notes, volunteers 
  • Responsible for accurate record keeping of all raffle tickets, raffle items, silent auction & live auction
  • Coordinates & solicit sponsors for events including the Corporate Sponsorship program
  • Establish annual benchmarks for growth of Corporate sponsor program; review on a quarterly basis with Advancement Director
  • Record and receipt all constituent’s donations within 48-hours of receiving
  • Provide monthly report of donations with notes on new donors, for review with Advancement Director Alumni Relations & Outreach 
  • Responsible for management & growth of Colts Parent Club (CPC) into a vibrant volunteer base for school events
  • Collaborates with Advancement team on an on-going CPC social schedule, including a mix of school activities and events 
  • Maintains accurate record of parent and student volunteer participation
  • Assists with other Advancement office projects & activities as needed


Special Knowledge & Skills

  • Proficiency in Microsoft Word, Excel and PowerPoint 
  • Excellent oral, written and social media communication skills
  • Ability to articulate & support the mission of the school
  • Work in a collaborative setting
  • Self-motivated, creative thinker with the ability to multi-task while being flexible 
  • Ability to develop & cultivate relationships