Media Administrative Assistant

3 weeks ago

Secaucus, United States DRUM Associates Full time

Media Administrative Assistant - Linear Ad Traffic Team


Position Summary:

This candidate will report to the Vice President, Global Media Operations (GMO) within the Network Partnerships and Programming department at my client’s organization. They will play a key role in supporting the day-to-day responsibilities of the linear ad traffic team. The ideal candidate will ensure smooth coordination of ad operations, support senior leadership, and facilitate the execution of media workflows across a global network of partners. This role is integral to maintaining accurate ad trafficking and delivering high-quality service to both internal teams and external stakeholders.


Major Responsibilities:

  • Manage the daily trafficking and exporting of 24/7 International TV ad logs, distributing them to over 230 international partners in a timely and accurate manner.
  • Communicate regularly with external Regional Sports Network contacts to obtain monthly broadcast affidavit reports and ensure successful reconciliation uploads.
  • Create and distribute bi-monthly post-log reports to external stakeholders, such as media agencies, ensuring accurate and timely delivery of data.
  • Provide comprehensive administrative support to department SVP and VP, including scheduling meetings, organizing travel, and handling communications.
  • Collaborate with internal and external teams to resolve ad trafficking issues, discrepancies, and coordinate across various teams.
  • Maintain and update departmental documents, presentations, and reports on a regular basis, ensuring they are current and accurately reflect operational data.
  • Assist in the development and management of operational workflows to enhance efficiency and streamline ad traffic processes.
  • Ensure proper documentation of key processes and help manage department-wide projects that impact ad operations, from planning through execution.


Required Skills/Knowledge:

  • Proficiency in Microsoft Excel, Word, and PowerPoint, with the ability to create reports, presentations, and manage data.
  • Strong verbal and written communication skills, with the ability to communicate effectively across teams and with external partners.
  • Detail-oriented, with excellent organizational skills and the ability to manage multiple projects and deadlines simultaneously.
  • Ability to work within a team environment and support various stakeholders across departments.
  • Familiarity with ad trafficking processes and reconciliation of broadcast data is preferred.


Experience Needed:

  • 1+ years of providing administrative support, preferably within a fast-paced media or broadcast environment.
  • 1+ years of experience in ad operations, traffic management, or media operations is a plus.


Educational Background Required:

  • A Bachelor’s degree is preferred, ideally in business, communications, media, or a related field.

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