Executive Assistant

4 days ago

New York, United States LuminArx Capital Full time

Are you an organized, proactive individual looking to make a significant impact in a vibrant company? We are seeking an Executive Assistant with a knack for office management to support our leadership team and ensure smooth operations.


Job Description: Executive Assistant & Office Manager

Company: LuminArx Capital Management

Location: New York, NY

Type: Full-time


Responsibilities

  • Administrative Support: Provide administrative support to senior executives and other team members, including managing schedules, organizing meetings, preparing reports, and handling correspondence.
  • Communication: Serve as the primary point of contact between executives and internal/external stakeholders, ensuring effective communication and prompt responses.
  • Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, and ground transportation, ensuring all details are meticulously planned and executed.
  • Document Management: Oversee the creation, organization, and maintenance of critical documents and records, ensuring accuracy and confidentiality.
  • Special Projects: Take initiative on special projects and assignments as directed by senior executives. This may include research, analysis, and coordination of key initiatives.


Willingness to Go Above and Beyond

  • Proactive Problem Solving: Exhibit a proactive approach to identifying and resolving issues before they escalate, demonstrating a commitment to supporting executive leadership effectively.
  • Flexibility and Adaptability: Show willingness to adapt to changing priorities and take on tasks outside the standard scope of duties to support the team and organizational goals.
  • Special Projects and Initiatives: Engage enthusiastically in special projects and initiatives, demonstrating creativity and a strong work ethic to deliver exceptional results. This includes stepping into roles or tasks that may be unconventional or outside regular responsibilities to ensure the success of executive objectives.
  • Team Collaboration: Collaborate effectively with team members across the organization to support broader business goals and drive success. This includes participating in cross-functional teams and contributing to the achievement of collective objectives.
  • Continuous Improvement: Seek opportunities for personal and professional growth, continuously improving skills and knowledge to enhance the overall support provided to executives and the organization.


Requirements

  • Proven experience as an Executive Assistant or in office management.
  • Excellent organizational and multitasking skills.
  • Strong communication and interpersonal abilities.
  • Tech-savvy with proficiency in MS Office and other relevant tools.
  • A proactive, can-do attitude and the ability to thrive in a fast-growing company.

 

What We Offer:

  • A dynamic, fast-paced work environment with a close-knit team
  • Competitive salary and benefits package.
  • Personalized Guidance and Mentorship, continuous learning opportunities.
  • Opportunity to shape the procedures, processes and workflow of a growing business 
  • Regular feedback sessions and performance reviews to help you continuously improve and reach your full potential.
  • A collaborative and inclusive work culture that encourages innovation and creativity, providing a platform for you to excel.


We are looking for a dedicated professional who is not only skilled in administrative functions but also eager to contribute to the success of our team through a strong willingness to go above and beyond regular duties. If you are a motivated, detail-oriented individual with a passion for excellence, apply now and be a key part of our success story.


Please apply within LinkedIn. For specific inquiries, contact: chan@luminarx.com

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