Administrative Assistant
2 months ago
Job title :: Administrative Support Specialist
Payrate :: $18-$20 per hour without benefits
Duration :: 12 Months Contract (Possible Extension or FTE)
Location :: Phoenix, AZ, 85021 (ONSITE)
Shift :: Mon-Fri [8 AM – 5 PM]
Position Description:
This role involves performing a variety of administrative tasks to support the Research and Analysis (R&A) department. The position requires applying detailed knowledge of departmental policies and procedures and providing day-to-day problem-solving support. Working independently and exercising critical thinking skills, this role is vital for ensuring the smooth operation of the R&A team.
Key Responsibilities:
- Provide comprehensive administrative support, ensuring tasks are completed accurately and efficiently.
- Gather and summarize data for reports and maintain varied spreadsheet reports and correspondence.
- Utilize Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook, for document creation and management.
- Operate inter-/intranet systems and handle telephone communications effectively.
- Perform a wide range of administrative functions, maintaining confidentiality and handling detailed work with precision.
- Problem-solve and execute independent judgment in handling technical, complex, and difficult administrative tasks.
- Manage multiple administrative tasks simultaneously, ensuring prioritization and coordination of activities.
- Provide technical assistance and guidance to team members as required.
- Establish and maintain professional working relationships with staff and external entities.
- Schedule and coordinate meetings and conferences, ensuring proper preparation and follow-up.
Skills Required:
- Proficient in customer service practices and techniques.
- Skilled in data gathering and report summarization.
- Strong keyboarding skills and advanced proficiency in Microsoft Office programs.
- Capable of performing technical, complex, and detailed administrative work using independent judgment.
Experience Required:
- Two years of related professional experience.
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