Administrative Assistant

1 day ago


Norfolk, United States Insight Global Full time

A client of Insight Global's is seeking an Administrative Assistant to join a leading technological company specializing in systems integration.



Day-to-day tasks include:



*Maintaining Accounts Payable Balances:

  • Verify and enter Purchase Order, subcontracts, and Invoices into Navision.
  • Verify Job cost allocations.
  • Interaction with vendors to update account balances, request credits, and/or required paperwork, such as waivers, W9’s, Certificates of insurance, etc.
  • Interaction with Project Managers, Engineers and Warehouse personnel to confirm invoices for accuracy.
  • Assist with Amex reconciliations.



*General Office Maintenance:


  • Cover reception area during business hours.
  • Receive and provide general support to visitors.
  • Exhibits polite and professional communication in person, phone, e-mail, and postal mail.
  • Answer and direct phone calls.
  • Coordinate shipment of supplies.
  • General office purchases for both Orlando offices.
  • Maintain organized inner office procedures.
  • Submit and reconcile expense reports.
  • Draft and document any necessary documents.
  • Document all incoming and outgoing correspondence.
  • Respond to inquiries as required.
  • Assist in the preparation of invoices and reports.
  • Assist with collecting employee paperwork such as timesheets, HR Onboarding docs, updating bulletin board etc. based on instructions from HR Dept.
  • Makes travel arrangements for staff such as booking flights, cars, and hotel or restaurant reservations.
  • Additional tasks may be assigned by superiors from time to time depending on business demands.



Must Haves:

  • Experience working in either Construction or Engineering firms
  • Experience with Accounts Payable / Administrative tasks




Exact compensation may vary based on several factors, including skills, experience, and education.

Benefit packages for this role include: healthcare insurance offerings and paid leave as provided by applicable law.



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