Executive Assistant
2 weeks ago
Position: Executive Assistant
Location: Temecula, CA
Duration: 12 Months (Possible extension)
Duties and responsibilities:
- Provide comprehensive administrative support to three directors (Quality, R&D, and Engineering) and their respective teams.
- Responsibilities include managing complex schedules, arranging travel, and coordinating meetings.
- Serve as the Site Administrator for the Sum Total/LMS Training System, handling training verification, reminders, and system updates.
- Oversee organizational chart updates and maintain communication within the team regarding local events and announcements.
- Process expense reports, manage purchase orders and office supplies, and handle delegation forms.
- Plan and execute department events, such as luncheons and recognition dinners, and support onboarding new hires by coordinating workspace and equipment setups.
- Ensure timely delivery of service recognition plaques and awards.
- Proficiency in XIAM for ordering and processing POs is required, with training provided as needed.
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