Executive Assistant

2 weeks ago


Temecula, United States HireTalent - Diversity Staffing & Recruiting Firm Full time

Position: Executive Assistant

Location: Temecula, CA

Duration: 12 Months (Possible extension)


Duties and responsibilities:

  • Provide comprehensive administrative support to three directors (Quality, R&D, and Engineering) and their respective teams.
  • Responsibilities include managing complex schedules, arranging travel, and coordinating meetings.
  • Serve as the Site Administrator for the Sum Total/LMS Training System, handling training verification, reminders, and system updates.
  • Oversee organizational chart updates and maintain communication within the team regarding local events and announcements.
  • Process expense reports, manage purchase orders and office supplies, and handle delegation forms.
  • Plan and execute department events, such as luncheons and recognition dinners, and support onboarding new hires by coordinating workspace and equipment setups.
  • Ensure timely delivery of service recognition plaques and awards.
  • Proficiency in XIAM for ordering and processing POs is required, with training provided as needed.


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