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Administrative Assistant

2 months ago

Bridgeport, United States Ascendo Resources Full time

Family-owned construction company with constant development and expansions is seeking an Administrative Assistant, Office Coordinator to support the team in Bridgeport, Connecticut. This full-time opportunity is on-site and the days and hours of work can fluctuate, work week runs Monday through Friday and hours are 40 hours per week. Must be able to work within the core Shop hours of 7AM-4:30PM.


The compensation range is up to 60K with benefits.


The ideal candidate holds the following but not limited to :

  • Bachelor’s Degree preferred but not required.
  • Excellent computer skills (Excel, Teams, Microsoft Office Suite)
  • Ability to multitask and manage competing priorities within a fast-paced environment.
  • Self-starter/problem solver
  • Excellent communication and people skills


The day to day responsibilities are as followed but not limited to :

  • Tracking, Entering, and Reconciling production material (paint, epoxy, beads etc.) used daily & weekly, while calculating mil rates
  • Responsible for inventory purchasing and maintaining vendor relationships
  • Responsible for verifying all shipments received, reconcile and match purchase orders
  • Note all inventory entries to monitor application rates, mills
  • Report Daily on usage rates and work with tank monitors
  • Maintain stocking levels and re-order points for all inventory
  • Responsible for overseeing weekly physical counts and tracking results
  • Check daily reports and dashboard for accurate fuel transaction and issue reporting
  • Schedule appointments with vendors
  • Assist in maintaining the tracking and scheduling of maintenance
  • Maintain all shops filing and records
  • Run reports, enter data in appropriate spread sheets for accounting purposes
  • Update truck files for consistency across systems
  • Monitor GPS for any issues/contact support when needed
  • Coordinate apparel and promotional printing
  • Order and maintain all decals for trucks and equipment
  • Reviewing and approving invoices ordered by this position

Additional Notes:

  • Great benefits (Paid holidays, Paid Time Off, Medical/Dental/Life Insurance, Voluntary Vision, 401K with employer match, Training, Ongoing Professional Development)
  • Work with state-of-the-art equipment.
  • Fast growing company
  • Be part of a team


Benefits:

  • Paid holidays, and PTO. Time off begins accruing on day one
  • Companywide shutdown between Christmas and New Years as well as 80 hours PTO (prorated based on hire date)
  • Medical, dental, life and voluntary vision starting the first month following the 60 days
  • 401k with employer match
  • Training as well as ongoing professional development.
  • Annual pay increases based on performance