Workplace Coordinator

3 weeks ago


New York, United States Phyton Talent Advisors Full time

Our Client, a Japanese Financial Services Firm, is seeking a Workplace Coordinator in their New York, NY location


Key Responsibilities:

Office Operations:

  • Serve as the main point of contact for all office-related inquiries.
  • Manage office supplies inventory and ensure adequate stock levels.
  • Coordinate with vendors for office maintenance, cleaning, and repairs.
  • Ensure office equipment (printers, coffee machines, etc.) is functional and well-maintained.
  • Oversee the setup and onboarding of office spaces for new hires, including desk assignments and IT equipment coordination.

Facilities Management:

  • Monitor the cleanliness, safety, and organization of the workplace.
  • Liaise with building management regarding security, access, and facility updates.
  • Manage meeting room bookings and ensure common areas are presentable and well-equipped.

Event Coordination:

  • Assist in planning and executing company events, meetings, and team-building activities.
  • Coordinate catering and setup for meetings and office events.

Health & Safety:

  • Ensure compliance with workplace safety regulations.
  • Maintain emergency preparedness supplies and protocols.
  • Conduct regular safety checks and report issues promptly.

Employee Support:

  • Respond to employee requests regarding workspace adjustments or office needs.
  • Provide a welcoming experience for visitors and clients.
  • Support initiatives to enhance employee satisfaction, such as wellness programs or sustainability efforts.

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