Administrative Manager/Bilingual Chinese

2 days ago

Fontana, United States YQN Full time

Who we are

YQN is a leading one-stop international logistics online services platform, offering comprehensive international logistics services, including FCL, LCL, air freight, rail service, trucking, customs clearance, warehousing, cargo insurance, bulk cargo service, port of destination services, etc.

We are designed to apply the internet and digital technology to visualize and optimize cross-border supply chain logistics to achieve the same efficiency and convenience as express delivery. ‘Simple shipping and easy freight’ is the mission of YQNLINK. We have developed strategic cooperative partnerships with leading ocean carriers and logistics service providers such as COSCO Shipping, Maersk Line, Sinotrans, etc.

We have built up the ocean and air transport network from China to the world and introduced a series of innovative product offerings such as the First-class FCL, First-class LCL, First-class Air Freight, realizing online quotation, online order, online logistics tracking and other abundant functions, to build a more efficient and intelligent cross-border supply chain logistics.

Job Responsibilities

  • Oversee daily office operations to ensure efficiency and productivity.
  • Maintain office supplies inventory and place orders as needed.
  • Coordinate with vendors, service providers, and landlords to manage office maintenance and services.
  • Manage incoming and outgoing correspondence, including mail, emails, and phone calls.
  • Assist with scheduling meetings, appointments, and managing office calendars.
  • Prepare and maintain documents, reports, and presentations as needed.
  • Onboard new hires by providing office orientation and coordinating with HR.
  • Manage employee records and track time off, attendance, and office policies.
  • Serve as the primary contact for office-related employee inquiries.
  • Monitor office budget and expenses, ensuring cost-effectiveness.
  • Process invoices, receipts, and reimbursements in coordination with the finance department.
  • Plan and coordinate office events, celebrations, and team-building activities.
  • Ensure the office is clean, organized, and adheres to health and safety standards.

Qualifications

  • Bachelor’s degree in business administration, management, or a related field (preferred).
  • Proven experience in office management or administrative roles.
  • Strong organizational, problem-solving, and communication skills.
  • Proficiency in MS Office Suite and office management tools
  • Ability to work independently and handle confidential information with discretion.
  • Knowledge of budgeting and financial principles is a plus.
  • Mandarin speaking is a must

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