Benefits Administrator

3 weeks ago

West Palm Beach, United States Ministry HR Group Full time

The Benefits Administrator will be responsible for managing and executing the day-to-day operations of benefits programs, ensuring all activities and programs are in alignment with our client's mission, vision, values, and strategic plan. 

 

About the Organization

Our client is a Christian organization with a strong focus on Christ first community and values. Providing faith-rooted services, they aim to equip leaders from around the globe with the knowledge and confidence to lead and serve God boldly.


ROLES AND RESPONSIBILITIES

 

Benefits Administration

  • Serves as the first point of contact for employees, former employees, and retirees regarding their benefits. 
  • Conducts onboarding meetings for new employees; meets with prospective employees regarding the benefits package.
  • Designs and distributes materials for benefits orientations.
  • Develops communication tools to enhance understanding of the benefits package.
  • Coordinates daily benefits processing including, but not limited to: enrollments, terminations, changes, disability claims, and compliance testing.
  • Oversees the annual open enrollment process and communication.
  • Coordinates transfer of data to external contacts, including the interface with the payroll system (Paycom) for services, premiums, and plan administration.
  • Oversees the processing of monthly billings.
  • Ensures timeliness and accuracy of required reporting and fees.
  • Prepares, collects, and organizes data for audits and actuarial assessments.

 

Benefits Leadership

  • Serves as the primary contact for the Independent Colleges and Universities Benefits Association, Inc. (ICUBA), plan vendors, and third-party administrators. Serves on the ICUBA Human Resources Advisory Committee (HRAC).
  • Analyzes current benefits, evaluating the use, services, coverage, effectiveness, cost, plan experience, and competitive trends in benefits programs.
  • Prepares budgetary recommendations and assists in the monitoring, verifying, and reconciling of budgeted funds.
  • Surveys industry trends and completes benefits surveys. Develops recommendations for review.
  • Evaluates and revises policies, procedures, and internal processes (with best practices in mind) to reduce costs, increase efficiency, provide clarity, and/or enhance services for employees.

 

Human Resources Leadership

  • Leads and makes decisions through the lens of “employee-first” service to cultivate partnership, empowerment, accountability, and robust employee engagement.
  • Monitors and ensures compliance with federal, state, and local employment laws and regulations; recommends best practices; and reviews and modifies policies and practices to maintain alignment with best practices and regulatory compliance.
  • Serves as back-up to the Payroll Administrator

 

KNOWLEDGE, SKILLS, AND ABILITIES

 

  • Bachelor's degree in Human Resources, Business Administration, or related field required.
  • 3+ years of human resource benefits required. This is a non-supervisory position.
  • Proven knowledge of all pertinent federal and state regulations, filing and compliance requirements, both adopted and pending, affecting employee benefits programs.
  • Expert proficiency in MS Office. Significant experience with benefits systems and databases. Strong aptitude to learn new technologies.
  • Exceptional interpersonal skills with the ability to interface effectively with a wide spectrum of people including candidates and employees. Interpersonal skills must allow this individual to function professionally and wisely during difficult conversations, while under stress, and while managing challenging situations.
  • Superior attention to detail.
  • Ability to think creatively and design creative solutions to HR problems.
  • Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
  • Proven ability to work with confidential information in an appropriate manner.

 

WORKING ENVIRONMENT

 

  • Works primarily out of the local office.

  

PHYSICAL DEMANDS

 

  • Prolonged sitting required, with ability operate office equipment which may include heavy lifting, bending, and standing.
  • Requires ability to always handle stressful situations in a calm and courteous manner.


 

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