Executive Assistant

5 days ago


Barrington, United States Bellarmine Jesuit Retreat House Full time

We are seeking an organized, detail-oriented, self-starter to serve as an Executive Assistant. This person will have a passion for helping people, a welcoming spirit, and proven success working in a professional environment. 

The successful candidate will:

  • Communicate across generations and demographics, by phone, in writing, and in person
  • Show an ability to exercise good judgment, discretion, and confidentiality
  • Schedule, calendar, and attend meetings
  • Manage and organize multiple deadline driven projects simultaneously
  • Answer phones and greet guests
  • Update and create database records and generate reports from our database
  • Plan staff outings, parties and meetings
  • Run occasional errands
  • Manage Resource Center of books and prayer resources by ordering, and displaying materials.
  • Purchase supplies and maintain office equipment 
  • Assist the Executive Director, and Associate Director with other duties
  • Work in person, estimated 40 hours per week, with a few evenings and occasional weekends required for meetings and special events.


Benefits:

Working full-time at Bellarmine, this position will receive outstanding benefits including: 

·       Working on 80 acres of beautiful sacred grounds in Barrington, IL with a mission-driven team

·       Free lunch most work-days

·       11 paid holidays, plus paid vacation and personal time 

·       403B with company match

·       Medical, dental, vision insurance, life insurance and long-term disability coverage 

Apply or contact us for more details.


Qualifications:

·       At least 5 years of relevant experience

·       Speak both Spanish and English fluently

·       Must have a kind, welcoming, can-do, service-oriented demeanor 

·       Must be detail oriented and a strong communicator – verbally and in writing

·       Proficient computer skills and knowledge of Microsoft products, including Word, Excel, and PowerPoint. Comfortable using the Google Suite of products (Google Docs, Google Sheets, and G-mail)

·       Must be comfortable inputting data into a database and exporting data for reports. 

·       Must be able to work in-person Mondays to Fridays

·       Must be comfortable lifting up to 50 pounds of office supplies (books, paper, etc.)

·       Must have a valid driver’s license 



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